Aaron's Department CRB Checking

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  • What is CRB Checking?

CRB checking (now DBS checking) is when a criminal record check is carried out on potential or current employees, to determine if they are suitable to work with vulnerable adults or children.

A valid DBS is needed for people working in certain positions to be in line with legislation. DBS checking assists employers to make a safer recruitment decision by allowing them to examine the potential employee's criminal record history.

What Does CRB Stand For?

CRB stands for the Criminal Records Bureau, which merged with the Independent Safeguarding Authority (ISA) to form the Disclosure and Barring Service (DBS), and as such it now provides both services in one.

The CRB and ISA Merger to Become the DBS

In December 2012, the Criminal Records Bureau merged with the Independent Safeguarding Authority to create the Disclosure and Barring Service. Services which were available before the merge are still available through the DBS. One thing which has changed since the merge is that the disclosure Certificate is now issued only to the applicant, and they can then decide to share the information with the employer or not.

What's the Difference Between a CRB and a DBS Check?

There is no difference between a CRB and a DBS check. Put simply, DBS checks contain all the same information which a CRB check would contain but just has a different name.

What Types of DBS are There and Which Check do I Need?

There are three levels of DBS disclosure:

  • 1. Basic DBS check
  • 2. Standard DBS check
  • 3. Enhanced DBS check

Basic disclosures can be requested for any reason. Standard and Enhanced disclosures are only available for certain positions. There isn't an official list which contains all positions that are eligible for a higher level of disclosure, but you can find eligibility guidance on our website. Also, you can always contact our outstanding customer support for any DBS related query that you might have.

Basic DBS Check

A Basic DBS check can be used for any position and can be requested by anyone. It contains information on cautions and convictions which are considered 'unspent' under the Rehabilitation of Offenders Act 1974 (ROA). These cautions and convictions are obtained from the PNC (Police National Computer).

This is the only disclosure for which an individual can apply directly for themselves (without having to go through a responsible organisation such as Aaron's Department).

Standard DBS Check

A Standard DBS check contains information of all spent and unspent convictions, cautions, reprimands and final warnings which are contained on the PNC, which have not been filtered in line with regulation.

This check is for duties, positions and licences included in the Rehabilitation of Offenders Act (ROA) 1974, (Exceptions) Order 1975.

Individuals can not apply for this kind of DBS checking. Only organisations can apply for the Standard CRB check through an Umbrella Body like Aaron's Department.

Enhanced DBS Check

An Enhanced DBS check is required for positions which are included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 and also the Police Act 1997 (Criminal Records). Examples of these roles would be people caring for or being solely in charge of children and people caring through health and social care services for elderly people or people unable to care for themselves.

The Certificate includes information which is stored on the Police National Computer (PNC) plus information which is held by local police forces.

Organisations can only apply for an Enhanced DBS check through Umbrella Bodies such as Aaron's Department.

Enhanced DBS Check with Barred Lists Information

An Enhanced DBS check with Barred Lists information contains the same information contained in the Enhanced DBS check (Police National Computer and local police forces) but will also check the individual against the Children's Barred List and/or Adult's Barred Lists.

Enhanced checks with the Barred List are only available for individuals carrying out a regulated activity such as expected adoptive parents and taxi/Private Hire Vehicle (PHV) licences.

Organisations can only apply for an Enhanced DBS check through Umbrella Bodies such as Aaron's Department.

What is a Barred List?

The Barred Lists (both Adults’ and Children’s) contain information on whether an individual is barred, or not, from working with Vulnerable Adults or Children.

Individuals can be checked against one or both of the lists, depending on the job position offered. This job position must be included in the ROA 1974 (Exceptions) Order 1975 and in the Police Act 1997 (Criminal Records).

What is a DBS Adult First Check?

A DBS Adult First check is available to organisations who are eligible to request a DBS Vulnerable Adult's Barred List check. It checks the individual against the Adult's Barred List, and if it doesn't indicate that the organisation should wait for the full DBS Certificate to be received, then the person can start working under supervision with Vulnerable Adults, pending receipt of a full Certificate.

The DBS Adult First check isn't a full DBS check, and to properly employ a person for a position which includes working with Vulnerable Adults without supervision, the applicant must have received and passed to the employer an Enhanced DBS Certificate with Barred Lists information.

How Much Does a DBS Check Cost?

With Aaron's Department, the price of all our DBS checks is laid out simply, with no hidden costs.

Our price guide:
Disclosure type DBS Application Fees (NO Vat) Administration fees (+Vat)
Basic DBS Check £25 £6.95
Standard DBS Check £26 £6.95
Enhanced DBS Check £44 £6.95
Enhanced DBS Check
+ Adult First Check
Enhanced Volunteer Free £6.95
Standard Volunteer Free £6.95

Depending on the number of checks you need, Aaron's Department offers additional discounts. When paying in advance, we reward you by gifting you free Admin Fee Credit in your account.

Please note: only payments made via Bank transfer are eligible for the Free Admin Credit. The Free Admin Credit is based only on the total Admin Fee of your payment. (The DBS Fee is not included!)

For example; If the total of your Admin fees in your payment adds up to £600 or more, we will reward you with 75% extra Admin Fee Credit, FREE to your account.

Any "Free Admin Credit" added to your account can only be used to cover any future administration fees you incur when sending online DBS applications or Adult First request.

Below is a guide for our free admin credit:
Administration fee Deposit From To Credit applied
£0 £49.99 0%
£50 £99.99 10%
£100 £199.99 20%
£200 £299.99 30%
£300 £399.99 40%
£400 £499.99 50%
£500 £599.99 60%
£600 £99999.99 75%

What Are the Stages of a DBS Check?

There are up to five stages a DBS check can go through until it's completed. (The Basic DBS check only goes through stages 1, 2 and 5 of the 5 possible stages.)

Stage 1
The application is received and validated by the DBS and then is error checked for empty fields. Within a day, this application is entered into the DBS system or returned to the countersignatory to be corrected.
Stage 2
The Basic DBS check is approved and goes through the second stage of progress. At this stage, the applicant is then checked against the Police National Computer (PNC) for relevant information.
Stage 3
When applicable, the Children's and/or Adult's Barred Lists are searched.
Stage 4
Enhanced checks are sent securely and electronically to the local police for additional checks of local records for relevant information (arrests, inappropriate behaviour, etc) before being sent back to the DBS.
Stage 5
The Certificate is printed under very secure conditions, is issued and then sent to the applicant.

How Long Does a Criminal Conviction Stay on Your Record?

Depending on what the police deems as relevant information according to the job role which has been applied for, the spent convictions may still be listed.

The Government set out guidelines on what constitutes as spent and unspent convictions and cautions. Below is a guide which was updated on the 10th July 2018.

Sentence/disposal Rehabilitation period if aged 18 or over when convicted/disposal administered Rehabilitation period if aged under 18 when convicted/disposal administered
A custodial sentence of over 30 months but not exceeding 48 months 7 years from the date on which the sentence (including any licence period) is completed 42 months from the date on which the sentence (including any licence period) is completed
A custodial sentence of over 48 months Never spent Never spent
A custodial sentence of over 6 months but not exceeding 30 months 48 months from the date on which the sentence (including any licence period) is completed 24 months from the date on which the sentence (including any licence period) is completed
A custodial sentence of up to 6 months 24 months from the date on which the sentence (including any licence period) is completed 18 months from the date on which the sentence (including any licence period) is completed
Community order 12 months from the last day on which the order has effect 6 months from the last day on which the order has effect
Compensation order On discharge of the order (i.e. when it is paid in full) On discharge of the order (i.e. when it is paid in full)
Fine 12 months from the date of the conviction in respect of which the fine was imposed 6 months from the date of the conviction in respect of which the fine was imposed
Simple, caution, youth caution Spent immediately Spent immediately

Do They Clear Your Record when You Turn 18?

Your criminal record is not cleared once you turn 18 years old, but rather the rehabilitation period is shorter if the offence was committed whilst you were under the age of 18.

For example: If you had a custodial sentence of over six months but not exceeding 30 months, then the time it would take for the conviction to become 'spent' would be 24 months rather than the 48 months it would take if you committed the offence when over the age of 18.

Do Arrests Show Up on a DBS Check or Just Convictions?

Yes, arrests will show up depending on the severity of the offence.

Can You Check Somebody Else's Criminal Record?

Yes. Employers can only check the criminal record of candidates when it is for certain roles such as childcare or healthcare through DBS checking. To request any level of disclosure in someone's name, employers must have a signed written document from the applicant which gives the employer permission to request a check in their name.

Organisations can request Basic, Standard and Enhanced DBS checks. Individuals in need of a Basic DBS check should request one directly from the DBS.

Can I Apply for a DBS Check if I Am Self-Employed?

If you are self-employed you can request a Basic DBS check for yourself. You can't, however, apply for a Standard, Enhanced or Enhanced with Barred Lists check. To apply for these levels of disclosure, you must use the services of an employment agency or an association.

How Long Does the DBS Check Last For?

DBS Certificates have no official expiry date but they essentially become out-dated once they have been printed. The DBS check itself contains information from the criminal records which happened before the moment of applying for the check.

Any offences which occur after the print date won't be on the DBS Certificate until a new check is carried out.

Some employers recommend to apply for a new DBS check every three years, but it is up to the Employer to decide when the DBS Certificate should be renewed.

CRB Checking
Directly connected to the UK Government's Gateway, when you are CRB checking online with Aaron's Department you get your results back faster. The system is a straightforward process, and you can track and get updates on your applications each step of the way.

DBS Check Testimonial ".......They are very helpful and efficient, I have been using them for over 13 years..........."
Lorraine Brooks
"After using paper applications for so long I was a bit sceptical about changing, but after looking at how easy and straight forward it is to sign up I would definitely recommend it"
Richard Turner

"Fantastic service for the DBS.

A speedy efficient service.

I will always use this company for my Applications"

Rachel Green
"Brilliant service..... it has definitely helped me get my staff into work faster than before"
Simon O'Donoghue


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