Benefits of Aaron's Department's Online DBS Service

At Aaron's Department, our online DBS processing system removes the printing, posting and most of the administrative delays experienced when using the standard DBS paper form. It is more environment-friendly as well, and our prices start from as little as £3.97.

Being directly connected to the UK Government's Gateway, and processing all DBS applications we receive the same day*, ensures that you, your staff, and potential candidates, can get a promptly issued DBS certificate.

If you're looking for a fast, reliable, and affordable DBS checking service with experienced staff, Aaron's Department DBS online checking service is the best option for you.

So, why not give us a try? After all, there are no registration costs or hidden fees!

*Processed the same day when received by 4pm.

Using Our DBS Application System Enables You To:

  • Complete every step of the process in one place.
  • Fix mistakes in your DBS application as you go.
  • Track the progress of your DBS application.
  • Save time and money with every DBS check.

Applying For DBS Checks With Aaron's Department

With a DBS system built with you in mind, we have seen many DBS checks results returned within 24 hours, and in 2021 we have had a few come back in under 2 hours!

You can apply for Basic, Standard or Enhanced DBS checks through our online system. We also offer Enhanced checks with Barred Lists information and Adult First checks.

When you use Aaron's Department, you can request any of the following levels of DBS checks that are suitable for the position you are offering, and potentially receive the DBS result within hours.

Basic DBS Check

As the name suggests, this gives a "basic" overview on the individuals criminal history, only showing unspent convictions.

This can be requested on anyone, as long as you have the candidates' permission!


From £26.97

(£23 Gov. fee, £3.97-£6.95+VAT admin fee)

Standard DBS Check

These are requested by employers for positions that are exempt from the Rehabilitation of Offenders Act (ROA) 1074 Exceptions Order 1975.

This contains both spent and unspent convictions


From £26.97

(£23 Gov. fee, £3.97-£6.95+VAT admin fee)

Enhanced DBS Check

As the most detailed level of DBS check, it can only be requested for positions in certain instances.

If working with vulnerable adults/children, a Barred List Check may also be needed.


From £43.97

(£40 Gov. fee, £3.97-£6.95+VAT admin fee)

Free DBS Checks For Volunteers!

If you're hiring someone as a volunteer (they don't get any current or future financial gain from the position), then they could be eligible for a free Standard or Enhanced DBS check!

You can read more about this on our DBS Checks for Volunteers page.

The DBS Application Process

The following happens when you use our application system:

Set up your applicants and invite them to complete the DBS forms (or fill them out on their behalf).

Complete and submit the DBS applications through the autom DBS applications through our automatic error checking systematic error checking system.

The application form is then countersigned by our staff, who will double check for any potential errors.

Our system will then transfer the application to the DBS through the UK Government's Gateway.

Track the progress of the DBS applications with the integrated tracking system

Features of Our Online DBS Checking System


A Quick and Easy Resgistration

Register your company with Aaron’s Department's online system for free in less than 15 minutes. The registration process is easy and straightforward, and all you need to get started is your company details, as well as personal and contact information.

As soon as you sign up and set up your candidates, you could be getting your first DBS result back in a couple of hours.

After you set up your candidates, you have the options to:

Built-in Error Checking System

Aaron’s Department makes the application process error-proof with its automatic error checking system that points out mistakes and incorrectly completed forms. The applicant can correct any mistake right away and avoid being rejected because of an incorrectly completed application. This saves a lot of time and prevents delays caused by rejected applications.

Integrated Tracking System

Our system incorporates a DBS tracking service that lets you track your application, telling you at which stage it is as well as e-mailing you updates each step of the process. To track the application, you just need the DBS Applicant Form Reference Number and date of birth of the applicant.

Simple Payment

The prices for the DBS Checks differ according to the type of check required. There are two methods to pay for a DBS check at Aaron’s Department:

Bank Transfer - Using BACS or your online banking system

You can pay by using BACS or an online banking system. With this method, you are eligible for Free Admin Credit.

Credit/Debit Card

You can pay simply by using your credit or debit card.

Discounts and Free Admin Credit

Aaron’s Department rewards you for paying in advance by giving you Free Admin credit. The more checks you pay in advance for - the bigger the Admin Fee is and therefore the more Free Admin credit we give you.

For example: If the total Admin fees in your payment add up to £600 or more, you will get 75% Free Admin credit toward any future admin fees you may incur using our DBS services.

*The Admin Fee credit can only be used for administrative fees with Aaron's Department or Adult First requests.

Decide Who Receives the Disclosure Certificate

To ensure the applicants are protected against errors and to guarantee the applicants’ right of choosing to whom they show the DBS Certificate, the DBS issues the certificate to the applicants only. It is up to the applicant to decide who is allowed to see the issued certificate.

Choose a Nominated Signatory

Applicants can choose to allow a Nominated Signatory to view their results if they are clear, as soon as they have been issued and you won't have to wait for the printed Certificate to arrive.

No Contracts or Hidden Fees

We don’t make you sign contracts tying you in for years. You should work with us only if you want to, and we won’t try to lock you in with hidden conditions or costs.

In effect, you can ‘pay as you go’ without any minimum DBS checks required. Simply use us when you need us!

Supper From An Experienced and Dedicated Team

We want your DBS application process to be stress-free, which is why our dedicated Customer Support Team is here to help! Whether you're wanting us to give your staff a demo on the system, or just want to double-check something, we'll be more than happy to support you in any way we can.

Our experienced DBS specialists are available to be called on +44 113 877 0171, or emailed at

Difference Between Online and Paper DBS Checks

With paper DBS checks, you need to physically transfer the DBS forms and documents through the Post Office to the DBS. If there is something wrong, incorrect information or there is something missing, the DBS form and the other documents would have to be sent back to you, again through the Post Office slowing down the process and causing delays.

Our online DBS checking system allows you to perform all of this, saving you time and money. This is much simpler and doesn't require the physical transfer of the documents.

Aaron's Department's online system is designed to speed up the process and to make sure your applications are error-proof. The system also has integrated tracking so you’ll know at which stage each of your applications is at any time.

Even though paper applications are much slower than online, if you prefer to work with them, we will process your paper applications too.

How Much Is A DBS Check?

At Aaron's Department, we pride ourselves on providing DBS checks at an affordable price, whilst still being able to give a quality service.

This means that the cost of a Basic, Standard, or Enhanced DBS check is only what the DBS charge for a check, plus a small admin fee, starting from as little as £3.97.

If you would like to read a full break down of these prices, you can read more on our DBS pricing page.

Our Guarantee

Aaron's Department GUARANTEE, every application received will be processed and sent to the DBS the same day, so get started now!