Your Easy Guide to the DBS Check Tracking Service in 2022

Monitor your DBS Application As It Progresses Through Each Stage

Make Sure You’re Kept In The Loop!

The inbuilt DBS check tracking service is a great way to keep an eye on all your DBS application forms, so you know what is going on.

Once the Disclosure and Barring Service has received the application, our system constantly connects to the DBS service using the DBS tracking number, to let you know every time the stage or status of an application changes.

Email Updates

Our system sends you email updates and notifications and even allows you to see the result (if the certificate is clear) online. Although we give you this information to help you, you will still also need to see the applicant’s original certificate.

The DBS tracker allows you to track multiple forms at once which saves time.

The Benefits of Using The DBS Check Tracking Service

  • Keeps you informed about what’s going on.
  • Provide you with peace of mind.
  • Allows you to keep your boss updated.
  • Allows you to keep your applicants updated.
  • Lets you know when the certificate has been dispatched.
  • Less stress.
dbs check tracking service

The DBS Checking Process Explained

Ever wondered what goes on behind the scenes of a DBS checking process? We’ll tell you!

  • Stage 1: The DBS Application is Received

    When the DBS (Disclosure and Barring Service) receive an application, they will check for any errors or omissions. If any are found, it is returned to our Countersignatories, however, as we put the utmost care into our work, this is very unlikely to happen. It may also be returned if the DBS has any questions or clarifications regarding the DBS form.

  • Stage 2: The DBS Application is Received

    The applicant’s data is compared against details held on the Police National Computer, identifying possible matches.

  • Stage 3: Children’s and Adult’s Barred List Search (If Required)

    If eligible for the applicants’ role, the Children’s and Adult’s Barred List check will be searched. This will tell you whether the individual is allowed to work with Children/Vulnerable Adults.

  • Stage 4: (Only for Enhanced Checks) Local Police Record Check

    At this stage, the form is sent securely to any relevant local police forces for a check against their local records.

  • Stage 5: The DBS Certificate is Printed!

    Once all the information has been found and checked, the DBS certificate is ready. All the information that is disclosed is printed under highly secure procedures and then posted to the applicants address. Only the applicant can reveal the information contained on the DBS certificate.However, our online system is able to tell you the result of the DBS check: whether it came back clean, or if you should wait to see the information on the certificate.

Why is my DBS Check Taking so Long?

There are multiple reasons why a DBS check could be taking longer than expected. Some possible barriers can include multiple entries being found in police databases for the same name, an application that has to go through multiple police forces or requests for extra clarification from the candidate being required.

The DBS Update Service

The DBS check tracking service is not to be confused with the update service, which allows applicants to keep their Standard and Enhanced DBS checks up to date using their unique DBS certificate number. You can read more about this in our update service article.

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