Aaron's Department DBS Checks online

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  • A fast but simple way to carry out DBS Checks for all your staff

CRB Checks are now called DBS Checks

The Disclosure and Barring Service (DBS) replaced the Independent Safeguarding Authority (ISA) and the Criminal Records Bureau (CRB) in 2012. It has been set up to assist employers in the recruitment of suitable people and safeguard vulnerable adults and children. Standard DBS checks only include those people who have or have had a criminal record, enhanced DBS checks also include information held be local police forces. Of course.

Different types of checks

There are different levels of disclosure types of DBS checks.

Standard DBS Check
A Standard disclosure check is only available to employers to obtain on behalf of their employees and reveals details of any spent and unspent convictions, cautions, reprimands or warnings that a person has had.
To be eligible for a standard level DBS certificate, the position must be included in the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order

Enhanced DBS Check
An enhanced disclosure check is the highest level you can request. It is normally requested in roles that involve caring for children and vulnerable adults. It is only available to employers to obtain on behalf of their employees, and searches the applicants’ criminal history for any spent or unspent cautions, warnings, reprimands and convictions. Plus any information that is held by local police that is considered relevant to the role.
To be eligible for an enhanced level DBS certificate, the position must be included in both the ROA Exceptions Order and in the Police Act 1997 (Criminal Records) regulations.

Enhanced DBS Check with barred lists
shows the same as an enhanced check plus whether the applicant is on the list of people barred from doing the role.
To be eligible to request a check of the children’s or adults’ barred lists, the position must be eligible for an enhanced level DBS certificate as above and be specifically included in the Police Act 1997 (Criminal Records) regulations as able to check the appropriate barred list or barred lists.

If you are not an employer but you are self-employed, you are not permitted to access any of the DBS checks categories listed above. However, organisations that are paying for your services that involve a particularly sensitive role may apply for one on your behalf.
If you are a childminder, for example, you can ask Ofsted to undertake a DBS check on your behalf.

Basic DBS Checks explained

DBS Scotland offers a basic check which includes convictions and conditional cautions that according to the Rehabilitation of Offenders Act 1974 are unspent. The cost for this service is £25.
A DBS Scotland basic disclosure is available for anyone living within the UK, and is available to individuals via DBS Scotland.
The search checks the applicants criminal history for any 'unspent' convictions.



When should I request a DBS Check?

For the protection of your organisation you should have a strict recruitment screening policy, applying for a Disclosure and Barring Service Check should be an integral part of this procedure. A DBS certificate needs to be obtained before an individual starts their employment or volunteering. The DBS certificate will contain information on previous convictions, to enable you to Identify “KNOWN” risks.

What you can do if your applicant has lived overseas?

DBS checks do not cover any period that the applicant has lived outside the country. Advice is given on the Government website Overseas DBS checks
From 6 April 2017, all Tier 2 (General) visa applicants who want to work in specified health, education or social care sectors must provide a criminal record certificate from any country (except the UK) where you have lived while aged 18 or over for 12 months or more (whether continuously or in total) in the last 10 years, This will also apply to any adult.

Occupations that require DBS checks

The UK government doesn’t provide a definite list of occupations that are eligible for DBS checks, some key occupations of concern are:
  • those who work in the healthcare industry which includes working in a hospital
  • anyone working with children under 18 years old
  • anyone who looks after other people’s children
  • people working with disabled, ill or elderly adults

Is it difficult to apply?

Applying for DBS checks with Aaron's department is very simple and easy to do. You first need to register your organisation by using our online registration form:

How long does it take?

Using our online system you can get very fast results! Our quickest DBS result so far is an amazing 1 hour 33 minutes, but they are not all that fast most come back within a few days but some can be delayed for weeks and months in individual police departments.

Who will receive the certificate?

Only applicants will receive the Criminal record certificate which will be posted to their home address. There is however the option for the applicant to allow the nominated signatory to view the results online if the certificate is clear.
You should request that the applicant brings in their DBS certificate for you to check when they receive it.

How often should you renew?

There is no official expiry date for a Disclosure and Barring Service or DBS check (also called disclosure). Any information included on a certificate is accurate only at the time the check was carried out. Except for Recruitment Agencies who need to do renewals annually, each organisation needs to review the risks and set their own policy on when to carry out a subsequent check. Some authorities suggest a new check every 3 years.

DBS Checks
DBS Checks are carried out to make sure that person is suitable for their job role. Whether it is an Enhanced or a Standard check our system is quick and easy to use and allows you time to get on with other things.

DBS Check Testimonial ".......They are very helpful and efficient, I have been using them for over 13 years..........."
Lorraine Brooks
"After using paper applications for so long I was a bit sceptical about changing, but after looking at how easy and straight forward it is to sign up I would definitely recommend it"
Richard Turner

"Fantastic service for the DBS.

A speedy efficient service.

I will always use this company for my Applications"

Rachel Green
"Brilliant service..... it has definitely helped me get my staff into work faster than before"
Simon O'Donoghue


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