DBS Checks for Organisations Needing Fast Recruitment Decisions
We make it easier for organisations to apply for their staff's DBS checks. Directly connected to the UK Government's gateway, our online system ensures organisations receive fast results. Allowing employers to get new staff into employment faster.
When Should I Apply for a DBS Check?
A DBS check should be applied for when employing staff for high-risk roles. They should be done as part of the hiring process and then periodically to ensure that no employee has a criminal record or other history that could prevent them from performing their duties.
Is it Difficult to Apply for a DBS Check?
No, but it is easy to make mistakes that cause a delay or even the cancellation of an application by the Disclosure and Barring Service. Our system is designed to highlight potential errors and our countersignatories also check and ensure the correct disclosure type has been selected for every single application further reducing delays.
Paper applications have the disadvantage that if a mistake is made whilst filling out the application, it can result in the form being returned for corrections, which would significantly delay an application. Using Aaron's Department Online system, our automatic checking system will prevent this from happening, helping return your application faster.
Our experienced team is happy to advise organisations with any information regarding the checking procedure.
Every application is fast tracked and processed the same day*.
What Kind of DBS Check Should I Request for my Employees?
The disclosure level will be different depending on the job role the candidate is being hired for.
The different types are:
(with, or without, a Barred Lists check)
We know that choosing the correct disclosure for the job role a candidate is applying for can be confusing, so we help advise you when deciding which DBS check to request.
Can I Apply for an Enhanced DBS Check?
To apply for an Enhanced DBS check, an employer needs to be eligible to ask an exempted question.
To be eligible to do this, they need to make sure the role or duty the applicant will be doing is listed in the Rehabilitation of Offenders Act 1974 or the Police Act 1997. For some specific job roles, (where the employee will have close and regular contact with vulnerable adults and/or children), they will also need to be checked against the Children’s Barred List and/or the Adults’ Barred List by law, according to the role or duties they perform.
An Enhanced DBS check lists any spent and/ or unspent convictions, cautions, warnings or reprimands the applicant has. It also includes any details held by the applicant’s local police force which it deems relevant.
Only organisations can request an Enhanced Disclosure for an employee, and must use an Umbrella Service such as Aaron's Department.
Can I Apply for a Standard DBS Check?
To apply for a Standard DBS check, an employer needs to be eligible to ask an exempted question.
To be eligible, a potential or current employee must be undertaking a role listed in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. In addition to listing job positions, this act also lists certain eligible professions, licences and activities.
A Standard DBS Check lists any spent an/or unspent convictions, cautions, final warnings or reprimands the applicant has. Only an organisation can request a Standard Disclosure and must use an Umbrella Service such as Aaron's Department.
Can I Apply for a Basic DBS Check?
A Basic Disclosure is available to anyone who currently lives, works, or is planning to work in England or Wales.
This type of DBS check reveals whether an applicant has any unspent convictions or unspent conditional cautions. A conviction is deemed spent after a period of time has elapsed and factors in other things such as the age of the person, the severity and nature of the offence, as well as the length of the sentence received. Further information about spent periods can be found here.
Organisations must request a Basic Disclosure through a responsible organisation such as Aaron's Department, whereas individuals can apply for a DBS directly through the DBS service.
If you need guidance and advice on how to choose the correct type of check for your employees, please read our guidance for organisations for DBS checks. Alternatively, give us a call (+44 113 344 0171), and we will happily try to help.
What is an Exempted Question?
It is against the law for an organisation to request or obtain information about an individual’s spent cautions or convictions unless they can legally ask an exempted question.
The Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974 defines an exempted question as a valid request for any individual to reveal their full criminal history (including spent convictions).
Do You Need the Applicant's Permission to Perform a DBS Check on Them?
As stated in the Disclosure and Barring Service Consent Policy, the applicant's consent must be freely given, specific and informed, so as an employer, you need to have the applicant's permission to perform a DBS check on them.
Consent must be given by a statement or clear affirmative action and be as easy to withdraw as it is to give. Individuals need to be told that they have the right to withdraw consent and how to do so.
Once the consent of the applicant has been received, they will need to complete a paper or online application form and provide a combination of ID documents to prove their identity.
Does an Organisation Need to Use an Umbrella Body to Process DBS Checks?
Organisations cannot directly request a DBS check for their employees, so must use the services of a Registered Umbrella Body, such as Aaron's Department for Enhanced and Standard DBS checks. For Basic DBS checks, they would need to use a responsible organisation such as Aaron's Department. (A Responsible Organisation (RO) is an organisation registered with the DBS who submit Basic checks through a web service.)
Whether acting as a Registered Umbrella Body or as an RO, Aaron's Department acts as an intermediary between the employer and the Disclosure and Barring Service.
Once each application is submitted by an organisation, it is then reviewed by one of our countersignatories who check and complete the application, declare that the position is eligible for the requested DBS check, before sending it to the Disclosure and Barring Service.
Benefits from Using Our Online DBS Application
Organisations who use our online DBS application service benefit from our inbuilt error checking, user-friendly interface and fast service.They also benefit from our expert team, whose knowledge and eye for detail helps save time, with errors being quickly identified and amended before being sent off.
Once the certificate has been printed and delivered to the applicant, we comply with the DBS Code of Practice when disposing of any data.
Our DBS fees are clear and fair with no hidden fees, starting as low as £3.97 (Basic, Standard or Enhanced). We don't charge an expensive sign-up or annual fee, and we also offer free credit for organisations who pay in advance.
Are DBS Certificates Transferable Between Organisations?
DBS certificates are only transferable for the same role or workforce and providing you have done an update service check.
Note: According to Section 124 of the Police Act 1997, certificate information is to only be passed to those who are authorised to receive it during their duties. The UK Government maintains a record of all those to who certificates or certificate information has been revealed, and to share the information to anyone not entitled to receive it is considered a criminal offence.
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* applications received before 16:00 hrs.