It is the responsibility of the service provider to look at each nominated individual’s responsibilities and activities,
with people who use the service and carry out the appropriate check.
Enhanced DBS checks will be needed for each: Dentist, Dental Nurse, Practice Manager/Co-ordinator,
Dental Hygienist, Implantologist Orthodentist, Oral and Maxillofacial Surgeon.
Standard DBS Checks will be needed for a Coordinator, Dental Receptionist or any other front
office reception staff member depending on their duties, which can vary greatly depending on
the size of the practice.
Are DBS checks mandatory by law?
DBS checks are mandatory by law for all employees working directly with vulnerable groups (children or vulnerable adults).
They are also a valuable tool that protects your dentistry from a potentially tarnished reputation.
At what stage in the recruitment process should I request a DBS Check?
For the protection of your patients your Practice should have a strict recruitment screening policy, applying for a
Disclosure and Barring Service Check
should be part of this procedure. A
DBS certificate needs to be obtained before an individual starts their employment or
volunteering. The DBS certificate will contain information on previous convictions, to
enable you to Identify “KNOWN” risks.
This checks for spent and unspent convictions, cautions, reprimands and police final warnings
plus any additional information held by local police that’s reasonably considered relevant
to the role being applied for.
Enhanced DBS check with Barred list checks
This checks for spent and unspent convictions, cautions, reprimands and police final warnings,
any additional information held by local police that’s reasonably considered relevant to
the role being applied for. Additionally a further check will be made to ensure the applicant
isn't included in one or both of the two ‘barred lists’ (previously called ISA barred lists).
Each Barred list contains a list of individuals who are unsuitable for working with:
People on the barred lists can’t do certain types of work. It’s against the law for employers to employ someone or allow
them to volunteer for this kind of work if they know they’re on one of the barred lists.
How often should you renew?
A Disclosure and Barring Service or DBS check (also called disclosure) has no official expiry date. Any information included
is accurate at the time the check was carried out. With the exception of Recruitment Agencies
who need to do renewals annually, whether or not to carry out a subsequent check is up to the
Dental practice. Some authorities suggest a new check every 3 years.