To apply for DBS checks for your school’s staff and save time and money, your best option is Aaron’s Department’s online DBS service.
Registration is quick, simple, and free, so you can set up your teachers, or other school staff, and get your DBS application processed the same day when you submit it to us before 4pm!
Any school, nursery, or university can save time and money thanks to our online service, which produces fast, reliable, and affordable DBS checks.
You can get started today with free registration and admin fees from as little as £3.97!
Why Do You Need a DBS Check for Schools?
OFSTED (The Office for Standards in Education, Children’s Services and Skills) states that schools must have DBS checks for their staff.
By undertaking DBS checks on school staff, the risk of the hiring process is greatly reduced. Not only is a DBS check necessary for safety in education settings, but also to ensure an informed decision is made during the search for a suitable applicant.
It is important that schools are aware of the importance of these checks, from teachers, dinner staff, to cleaners. The most common DBS check required for staff at schools is an Enhanced DBS check with Children’s Barred List.
DBS Checks for Schools and Teachers
Enhanced DBS checks with Barred List are required for any employer working (both paid staff and volunteers) with children who take part in regulated activity.
It should be noted that volunteers that need a DBS check do not have to pay the DBS fee. Instead, only the admin fee from the Umbrella Body is required. With Aaron’s Department, this can be as little as £3.97!
DBS Checks In Schools By Position
Further Information On DBS Checks For Schools
Most commonly any staff in regular contact with children, will require an Enhanced DBS check with Children’s Barred List.
However, this depends on the school, job roles, and activities performed as some staff may not be in regular contact with children. In these instances, an Enhanced DBS check (without Barred List information) or a Standard DBS will suffice. Please make sure you have checked that you are requesting the correct level of DBS check.
If you are unsure, feel free to contact us, where our team of experts will help you make the right choice.
For any staff that aren’t eligible for an Enhanced or Standard DBS check, you can still request a Basic DBS check, as long as you have the applicants written permission. This will allow you to see any unspent convictions the applicant may have.
What is Classified as Regulated Activity with Children?
Some examples of regulated activity with children that occur in schools include:
Who Needs a DBS Check?
The Standard and Enhanced DBS checks are required by law when employing people for job positions which involve doing regulated activities. For Standard DBS and Enhanced DBS checks, guidelines for what is considered as a regulated activity can be found under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
The Basic DBS check can be requested by anyone for any job position. A Basic DBS check can be applied for through Aaron’s Department’s system. Individuals should request a Basic DBS check via the UK Government’s website.
Depending on the job position, a different type of check may be required for the applicant to be covered to work in their position. For the employees in the education sector, that depends on whether the job role involves regular contact with children and/or is in a position to build a relationship with them.
Do Volunteers in Schools Need a DBS Check?
Yes. Just like a paid working position, volunteers require the same checks, and the level would depend on the role carried out.
Do Teachers and Other School Staff Need a New Check when Moving from One School to Another?
It is the schools’ responsibility to decide whether the previously done DBS check is correct, and acceptable, for the new position.
If the person in question is moving schools and their previous DBS check was done over a year ago, it is strongly advised to carry out a new one.
How Schools and Teachers Can Benefit From Our Online DBS System
DBS Check Eligibility
If you require more assistance, feel free to contact us on, +44 113 877 0171, or message us via this contact form.
How Much is a DBS Check For Teachers And School Staff?
The price of the DBS check varies, depending on the level.
Our admin fees can be as little as £3.97 per application, a full pricing list can be found on our pricing page. We can offer additional discounts, depending on the number of checks you need. We reward paying in advance with extra admin fee credit.
Before March 2002, school staff needed to be checked against the List 99. After that, the CRB (Criminal Records Bureau) – now known as DBS, checks were recommended for them.
The Enhanced CRB disclosures became mandatory for schools from 12 May 2006 (September 2003 for independent schools). In 2007, it became mandatory for the FE (Further education) colleges’ educating staff to have Enhanced CRB disclosures performed.
If the school staff didn’t have a break in service lasting longer than three months, then no additional checks were required. Also, no checks are required for staff employed before March 2002 if they didn’t have a break in service longer than three months.
DBS Checks for Further Education College and University
For FE (Further Education) Colleges and Universities, staff working with students over 18 years old do not need a Standard or Enhanced DBS checks.
This is because their job position would not fall within the ‘regulated activity’ guidelines and definition unless they are working with students that have disabilities.
DBS Checks for Self-Employed Teachers
Self-employed teachers (working with children) cannot apply for a Standard or Enhanced DBS check themselves. Instead, they must apply for DBS checks through agencies/associations that can ask exempted questions.
Basic DBS Checks for Schools
A Basic DBS check can be requested by anyone for any position without any restrictions. However, when doing DBS checks for schools, it is unlikely to be appropriate, especially when working regularly at the school. In such cases, an Enhanced DBS check (possibly with Barred Lists) should be requested. Further guidance can be found below.
Standard DBS Checks for Schools
The Standard DBS check contains a filtered list of spent and unspent convictions, cautions, reprimands and final warnings. Whilst it is more detailed than a Basic DBS check, it still might not be suitable for employers in the education sector, depending on whether the position directly involves working with children.
Enhanced DBS Checks for Schools
The Enhanced DBS check includes all information included in the Standard DBS check, plus the addition of local police information. If the position requires it, a check on the Children’s and/or Adult’s barred lists will also be carried out.
Enhanced DBS Check with Barred List Information for Schools
The Enhanced DBS check with Barred Lists information includes all the information of the checks listed above, plus an additional check on the Children’s and/or Adult’s Barred Lists.
Most of the job positions in the education sector include caring and being in charge of children directly. For these kinds of job roles, the Enhanced DBS check is the most suitable. If the job position includes school staff who are not directly working with children, then you can opt for Standard or a Basic DBS check, depending on the activities performed.
What is a Barred List Check?
The Barred Lists (both Adults’ or Children’s) contain information on whether an individual is barred or not from working with vulnerable adults or children.
Individuals can be checked against one or both of the lists, depending on the job position offered. This job position must be included in the ROA 1974 (Exception) Order 1975 and in the Police Act 1997 (Criminal Records).
Children’s Barred List
The Children’s Barred List contains individuals that have been barred from working with children.
If the job position is defined as a regulated activity with children under the Safeguarding Vulnerable Groups Act 2006, then the applicant can be checked against the Children’s Barred List.
The Children’s Barred List is a replacement for List 99, POCA (Protection of Children Act) and disqualification orders. It is a quick way to find out if the applicant is barred from working with children.
It is recommended to apply for a Children’s Barred List check for applicants who would be teaching, training or supervising children and job positions such as teachers, tutors and teaching assistants.
Apply for an Enhanced DBS Check with Aaron’s Department
Aaron’s Department online system makes applying for an Enhanced DBS certificate easier, and quicker, than ever before.
Automatic Error Checking System
Applications are rejected by the DBS, even for the simplest mistakes. However, you won’t have to worry about this if you use our online system has an inbuilt error checking system. Any mistakes or problems can be fixed before they cause an issue.
Built-in Tracking System
Our system incorporates a built-in tracking service that allows you to keep up to date with the status of your application(s), showing you which stage it is at. On top of this, you can also receive email updates which will notify you as the DBS application moves through the stages.
Fast, Reliable Service
At Aaron’s Department, we pride ourselves on quick returns. We process all applications within 24 hours of receiving them, in which they are then sent off to the DBS, error free.
In 2019, we received some DBS results in less than two hours.
How Long Does a DBS Check Take for Schools?
The time for processing the DBS check depends on the type of check required and the details being checked.
Since the most common DBS request for schools is an Enhanced with Barred List, it goes through 5 different stages, which you can read about by visiting our Enhanced DBS Check page.
The most suitable DBS check for employees in the education sector is the Enhanced DBS check with Barred Lists information which is the most detailed type of DBS check.
Aaron’s Department’s DBS checks processing system is connected directly to the UK Government’s Gateway and the Certificates are issued quickly.
Are DBS Checks Transferable Between Schools?
Since September 2006, the supply agencies are able to pass the results of a DBS check (but not the Certificate itself) between other school supply agencies and schools. If the employee has been previously checked with the DBS, there is no need, nor a requirement to request a new DBS check before starting to work in another school.
However, the school that offers the job position has to ask for evidence that there has been a check performed from the previous school or supply agency. It is the school’s responsibility to assess and decide whether the check is at the correct level for the offered position.
How Long Does a DBS Certificate Remain Valid?
The DBS check Certificates have no official expiry date, but they become obsolete from the moment they have been printed. The check itself checks information from the criminal records which happened before the moment of applying.
No issues occurred after the print date will be on the DBS Certificate until a new check is performed.
Some employers recommend applying for a new DBS check every three years, but it is up to the employer to decide when the DBS Certificate should be renewed.
Regarding the DBS checks for schools, OFSTED states that routine three-year checks are not required. They would consider those routine re-checks as excessive and a poor use of the school’s resources as they go beyond what the Government and laws recommend.