Aaron's Department is a registered DBS Umbrella Company which has been running since 2002. We have developed a fast online system with built-in error checking which takes the strain out of applying for any DBS check. Starting at £3.97, our DBS services are low-cost and reliable. If you have any queries concerning DBS checks, you can always call our outstanding customer support specialists and they will be happy to help.
What Is a DBS Umbrella Company?
A DBS Umbrella Company is a registered body which process and submits applications to the DBS on behalf of employers, charities, and groups.
To become an Umbrella Company and process online DBS checks a company should:
DBS Umbrella Companies have an important role in the DBS checking procedure. They act as an intermediary between the Disclosure and Barring Service and the organisation in need of DBS checks. Not all Umbrella Companies possess fast service though. The fastest way to get results with the DBS is to create an online system which is directly connected to the UK Government's gateway. Aaron's Department possesses such a system which enables fast and prompt issuing of DBS Certificates.
The Umbrella Body network allows smaller organisations to apply for a DBS check without the need to register with the DBS itself. They help organisations make safer recruitment decisions and also make the whole DBS checking process much faster by providing online services to organisations.
All DBS Umbrella Companies are required to comply with the DBS's Code of Practice. Umbrella Companies are also obligated to ensure the organisation they are conducting the DBS checks on behalf of, understands and complies with the code.
To find out more information, view the full issue of the DBS's Code of Practice.
Since Umbrella Companies work directly with the UK Government, they have the following obligations:
The Umbrella Company has an obligation to act as the DBS's main point of contact for anything related to the applications the company or organisation is countersigning.
The Umbrella Company must correctly store and secure the information which is revealed in a DBS check and has to make sure it is only seen by people who have a right to see it.
This extends to people working in the organisation for which the Umbrella Company is doing the checks and also the applicant themselves.
The company must have an easily accessible written security policy.
Umbrella Companies are obligated to maintain up-to-date records of the contact details for each organisation to who they provide their services.
The Umbrella Company must ensure that both themselves and the organisation they are providing their services to have a policy on the recruitment of ex-offenders in compliance with the Rehabilitation of Offenders Act 1974. They also need to ensure the applicants are aware of the DBS Code of Practice.
Copies of both should be readily available on request.
Umbrella Companies must ensure the identity of the person in need of a DBS check is verified and validated by the applying organisation according to DBS guidance.
To validate the identity of the applicant, organisations are required to make sure all the applicant's documents are originals and valid before submitting the application.
Umbrella Companies are responsible for the countersigning of the application forms on behalf of the customer organisations.
For Standard disclosures, Enhanced disclosures or Enhanced disclosures with a Barred Lists check:
The organisation must confirm that the job role of the applicant allows them to ask an exempted question and that the information provided is correct and that a false declaration has not been knowingly made.
For more information about eligibility for checks, we offer further guidance.
If the Umbrella Company suspects or has any reason to believe that the organisation they provide Umbrella services for is acting illegally or isn't sure the organisation is entitled to ask an exempted question, then the company must contact the DBS immediately.
Furthermore, if the company isn't satisfied with the standards the organisations have concerning the handling of the disclosure information, they should contact the DBS immediately.
An Umbrella Company should not act for organisations that appear unable to comply with the DBS Code of Practice.
DBS Umbrella Companies act as an intermediary between the DBS and the organisation in need of checks.
A paper application for a DBS check takes a long route before it is finished. The process is the following:
After each applicable checking stage is completed, the DBS Certificate is issued to the applicant. The applicant then decides whether to share their Certificate with the organisation they are applying to or not.
*Note to consider: Every delivery of the forms between each step is done by the Post Office.
The process is the following:
Aaron's Department's Bespoke System Is Designed to Take the Strain out of Applying for any Online DBS Check!
Our DBS system will help you by:
Aaron's Department is a part of Personnel Limited.
We designed our own in-house DBS checking system because one of the businesses we operate is the recruitment agency Medilink Nursing which specialises in supplying Nursing Staff to care homes and hospitals. We needed fast and reliable DBS checks which are error-proof.
Initially only processing our own staff's CRB checks, we then expanded to process checks for both small and large organisations in the UK and Wales.
Our DBS system is made with speed and reliability in mind.
Being an Umbrella Company since 2002, we are seasoned professionals in what we do and are backed by our system which is refined to meet the ever-growing demands.
From as little as £3.97 admin fees, we offer:
Our system tracks your DBS applications before they get sent to the DBS and once they have been sent.
Being a DBS Umbrella Company, we are directly connected with the DBS, ensuring the prompt return of the DBS Certificates.
Most of the DBS checks we submit are processed the same day, and the Certificate is printed promptly.
Our fastest result with the DBS in 2018 is 0 Days, 1 Hour, 34 Minutes!
"Fantastic service for the DBS.
A speedy efficient service.
I will always use this company for my Applications"