When getting an Enhanced DBS check, you may have noticed that it includes a check of the Local Police Records, something that isn’t included on any other DBS check. 

But what information is included in the Police Records, and why doesn’t it appear as a conviction, caution, or reprimand? In this article, we’ll take a look at everything you need to know about this part of a DBS check!

What Is Local Police Information?

Each Police Force around England holds a local record of information on individuals that fall under their area. This information can be disclosed on an Enhanced DBS check in the “Other Relevant Information” on the check.

Previously, this information was known as “Approved Information”, but is now commonly referred to as “non-conviction information”, or “Police Intelligence”.

This information usually relates to someone who has never actually been convicted for the offence involved, but, it can also include additional information relating to an actual conviction they have received.

What Type Of Information Is On Local Police Records?

The following information can be found in the Local Police Information records:

  • Penalty Notices
  • Fixed Penalty Notices (FPN’s)
  • Penalty Notices for Disorder (PND’s)
  • Acquittals
  • Cautions and Convictions of those you live with
  • Findings of Innocence
  • Allegations
  • Other information that the Police have made records of.

These records do not include the information that is held on the Police National Computer (PNC), including Cautions, Reprimands, Final Warnings, and Convictions. 

It’s important to remember that these local police records are not the same as the PNC. If you’d like to find out more about this, you can do so on our What is the Police National Computer blog.

Who Decides On If This Information In Included In An Enhanced DBS Check?

The decision on whether or not to include any local information is made by the Chief Police Officer in the police fall area. However, this will only be included if it is deemed to be relevant for the job the DBS applicant is going for. There are two main pieces of guidance in which the Chief Police Office will use to make this decision: the Statutory Disclosure Guidance, and the Quality Assurance Framework. We won’t get into them here, but if you want to read about them, you can do so by clicking on them below: 

Official Government Statutory Disclosure Guidance 

Quality Assurance Framework Decision Process of Enhanced Disclosure and Barring Service Checks

Local Police Records

How Do I See What Information Is On Me?

Sometimes it may be best to be fully aware of what is on your local police record before getting an Enhanced DBS check for a job. 

If you want to find out, you can apply for a Police Subject Access Request, and ask to see any records held against your name. If you really want to, you could also request a copy of the local police force's process of disclosing this information. However, it is unlikely that the police will be able to tell you what they would disclose for a particular Enhanced DBS check on you.

Applying For A Job With A Local Police Force Record

If someone has applied for an Enhanced DBS check and has some local information that is going to be disclosed, they will normally contact the applicant to inform them of this. This allows the chance to make a representation against the information.

However, it is not guaranteed the police force will get in touch, so if it is something you are worried about, it would be advisable to get in touch with them and ask for a chance of representation.

Why Is Local Police Information Important For Employers?

Whilst the information included may not always be that important (the Enhanced DBS check is though!), it definitely helps an employer get a better understanding of the person they are hiring.

Remember, if your final decision is solely based on this information, then you have to make sure it is justifiable. Not hiring an applicant just because of their history is classed as discrimination, unless you have a valid reason for doing so.

The Wrap Up

There you have it – everything you need to know as the Local Police Information, as an employer, or an applicant!

If you are wanting to get an Enhanced DBS check, which will include a check of the local police records, you can do so right here at Aaron’s Department. Our bespoke online system allows you to apply for any level of DBS check in a matter of minutes, without the stress of mistakes thanks to our automatic error-checker.

Simply click below to register for your organisation's account, and begin applying for your DBS checks today!