DBS Check: Disclosure and Barring Service

Apply for your staffs' DBS checks using our online system that is directly connected to the Government Gateway, allowing you to get certificates quicker than ever before.

1 Day, 0 Hours, 25 Minutes, 52 Seconds

Our fastest DBS result returned so far in September
Last updated on 12/09/2020

1 Day, 0 Hours, 19 Minutes, 27 Seconds

Our fastest DBS result returned so far in August
Last updated on 12/09/2020

0 Days, 2 Hours, 47 Minutes, 30 Seconds

Our fastest DBS result returned so far in 2020
Last updated on 12/09/2020

From just £3.97, DBS checks can be obtained quickly using our online system. We connect directly to the UK Government's Gateway and process your application the same day, ensuring a promptly issued DBS Certificate.

Get your staff to work faster than ever with our online DBS checking service. We offer Basic, Standard and Enhanced DBS checks. Also, you can opt for Enhanced checks with barred lists information and Adult First checks. Any organisation can now apply for a Basic check. Standard and Enhanced checks can be requested only in specific cases.

With fast and free registration together with our fantastic support staff, using our system for Online disclosures takes the strain out of applying for any DBS check.

What are DBS Checks?

DBS (Disclosure and Barring Service) checks are requests to the UK police service to disclose any information they hold on an applicant. This allows you to know an individual's criminal record if they have one.

They are often carried out by people who are employing staff, and if this is the case for you, our DBS Checks for Employers page can be found here

There are three levels of disclosure: Basic DBS check, Standard DBS check, and Enhanced DBS check.

Why Do I Need DBS Checks?

Basic disclosures are available for any applicant. Standard and Enhanced are only available to organisations who are entitled by law to ask an exempted question.

Select the wrong type, and you could be applying for it illegally, or you could be illegally hiring someone without doing the appropriate checks! There is no official list of job roles requiring a DBS check, but you can find further guidance on this website.

Do I Need To Apply For More Than One DBS Check?

There is some misleading advice on the internet. Although technically, if you can apply for an Enhanced DBS check, you are also legally allowed to apply for a Standard DBS check, please don't waste your money.

You should only request the highest level check available for the job role. If you represent an organisation and have a specific question, or would like further guidance, please don't hesitate to contact us.

What Type of DBS Check Do I Need?

Whilst Basic checks are available for any applicant, Standard and Enhanced Checks are only available for organisations who are entitled, by law, to ask an exempt question.
There is no official document listing what type of DBS is needed for a certain job, but you can read our guidance document which helps to explain what application type you may need. If you are still unsure, you can contact us and we will be happy to help.

What is an Exempt Question?

An exempt question is defined as: 'requesting an individual to reveal their full criminal history, including spent convictions and cautions.' Unless the role is listed in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013) and where appropriate Police Act Regulations (as amended in 2019), it is unlawful to ask an exempted question.

What's the Difference Between Spent and Unspent Criminal Convictions?

Spent Convictions: These are convictions and cautions that the Rehabilitation of Offenders Act (ROA) 1974 determine have reached the point where the person is to be considered (for most purposes) as if they have never committed the offence. In simple terms, they should be given a 'clean slate'.

Unspent Convictions: Unlike spent, these convictions and cautions have not been determined to have reached the point that they should be considered to never have happened. Many convictions can never become 'spent', for example: imprisonment of more than 2 years and 6 months, and sexual and terrorism offences.

A full list of offences that will never be filtered from a DBS certificate can be found here.

Only Unspent Convictions will appear on the Basic DBS check, whereas both Spent and Unspent Convictions will appear on Standard and Enhanced level DBS checks.

What Jobs Require DBS Checks?

By law, the following roles may require DBS checks:

Working with Children

  • Schools
  • Childminders
  • Foster Carers
  • Social Workers
  • Children’s Homes

Working with People Unable to Care for Themselves

  • Personal Carers
  • Nursing Homes
  • Residential Homes

Working in Healthcare

  • Hospitals
  • Day Centres
  • Drop-in Clinics
  • Doctors Surgeries

Working in Veterinary Practices

  • Vets
  • Veterinary Nurses
  • Receptionists

Financial Positions

  • Solicitors
  • Barristers
  • Accountants

A DBS check helps companies in their employment decisions and can help avoid employing people into unsuitable positions.
There is no official list of positions, but there is a detailed list we have produced which can be found here.
If you are not required by law to do a DBS check, you can still request a Basic check as a precautionary measure.

What DBS Services Are Offered by Aaron's Department?

If you are an organisation that is located in England and Wales, you are in the right place. Aaron's Department provides Basic DBS checks, Standard DBS checks, Enhanced DBS checks, Enhanced DBS checks with Barred List information and Adult First checks to such an organisation.

We have created a very efficient online system that allows us to provide a very cost-effective and fast service. Registration is free, and our support team are friendly and will answer any questions you might have about completing a DBS check, or on our Online DBS checking system.

Basic DBS Checks

Suitable for positions of trust or positions involving financial transactions that do not qualify for a Standard or Enhanced check. With the permission of the applicant, any organisation can request a Basic DBS check listing an applicant's unspent convictions and cautions.

Aaron's Department's offers Basic DBS checks for any organisation. We do not offer Basic checks for individuals. To request a Basic disclosure on yourself, we offer you a detailed guide on how to opt for a Basic DBS check.

What are Basic DBS Checks?

Used for any position or purpose, Basic DBS checks will supply the applicants with a Certificate containing details of convictions and conditional cautions from the Police National Computer (PNC) that are considered unspent under the Rehabilitation of Offenders Act (ROA) 1974.

To apply for your own DBS disclosure, individuals should go directly to the UK Government's website.

Standard DBS Checks

Aaron's Department is a registered Umbrella Body authorised to process Standard DBS checks. Using our system, you can request a Standard DBS check for positions which qualify.

What are Standard DBS Checks?

A Standard DBS Certificate will contain a filtered list of spent and unspent: convictions, cautions, reprimands, and final warnings from the PNC. Standard DBS checks are available to organisations for positions included in the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975.

Suitable for some roles in the financial and legal sectors; also for people working in an education or care setting including NHS hospitals who have access to regular contact with Children and/or Vulnerable Adults, but are not in a healthcare role.

Further Information and Guidance on Standard DBS checks can be found here.

Enhanced DBS Checks

Aaron's Department is a registered Umbrella Body authorised to process Enhanced DBS checks. You can use our service to apply for an Enhanced disclosure certificate only for positions and licenses included in both the Rehabilitation of Offenders Act 1974 (Exceptions Order 1975) and the Police Act 1997 (Criminal Records) regulations. Examples of organisations and positions which are eligible for an Enhanced check are personal carers, nursing carers, children supervisor positions, and applicants for gambling licences.

Enhanced DBS Certificates will contain the same PNC information that the Standard DBS check has, and also include any information that the local police force considers to be relevant for disclosure.

What are Enhanced DBS Checks?

Used for protecting the most vulnerable in our society and available only to organisations, an Enhanced DBS check is a requirement for positions included in both the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 and the Police Act 1997 (Criminal Records) regulations. Required for positions involving contact with children and/or vulnerable adults of a specified nature within a Regulated Activity.

Further Information and Guidance on Enhanced DBS checks can be found here

Enhanced DBS Checks with Barred List Information

If the position is classified as a Regulated Activity under the Safeguarding Vulnerable Groups Act 2006, an additional check must also be completed: the applicant's name must be checked against the DBS Children's Barred List and/or the DBS Adult's Barred List.

When applying for an Enhanced check with Aaron's Department, if your applicants are to carry out a regulated activity, then you can easily opt for a check with the barred lists.

Examples of roles which are required to do barred lists check by law:

  • Teachers
  • Personal carers
  • Taxi drivers

This DBS Certificate will contain all the information of the Enhanced check, with the addition of information from the children’s and/or adult’s barred lists.

DBS Adult First Check

If you need staff quickly, it is possible to request a quick check of the applicant against the Adult's Barred List before an Enhanced check is processed. If there is no match, your applicant can begin working under supervision with vulnerable adults without having to wait for a DBS Certificate to arrive.

This check can only be requested if you satisfy the following criteria:

  • The position you are offering requires a criminal record check by law while being eligible for access to the DBS Adults' Barred List.
  • And, at the same time, your organisation has opted for DBS Adult First check in your DBS application in our registration form.

The DBS Adult First check isn't a full DBS check- it is only a temporary solution until the Enhanced DBS Certificate is issued. Then the hiring decision should be reviewed.

Important!

There is no quick check on the Children's Barred List!

The DBS Adult First check is not appropriate for someone working with both children and adults. Such applicants must wait for the DBS Certificate to be returned and can only start working after this, depending on the results.

DBS Adult First Check

Some Things to Consider When Applying for an Application

Refusal to Hire Due to Convictions

If your organisation’s position doesn’t fall under the ROA 1974 (Exceptions) Order 1975 (organisations/ positions/ licences which are eligible to decide whether to hire candidates or not based on spent convictions), refusal to hire someone due to a spent conviction may result in prosecution by law.

How Often Should You Renew DBS Checks?

DBS Certificates have no official expiry date, except for nursing agencies which are required by law to renew yearly. A certificate will not contain information on convictions that happened after the certificate was printed, so is therefore obsolete from the moment it is produced. Some authorities suggest a new check every three years but it is the responsibility of each organisation to consider the appropriate renewal time.

DBS Checks for Trans-Gender Applicants

All applicants are required to disclose all previous names and addresses to the DBS service. However, if trans-gender applicants want to avoid having to reveal this sensitive information to their potential employer, they should contact the DBS Sensitive Application Team for guidance before submitting an application form.

dbs-address

What's the Minimum Age for a DBS Check?

You can apply for an applicant's DBS check if they are aged 16 years or over.

Different Checks for Scotland and Northern Ireland!

The checks will differ slightly if your organisation is located in Scotland or Northern Ireland. If this is the case, please check Disclosure Scotland or Access Northern Ireland.

Are You Authorised?

You can only request Standard DBS checks or Enhanced DBS checks if you're an organisation or a licensing body. Basic DBS checks can be done by every company, no matter the size, field, or importance. This helps you to hire the right people.

Registering with Aaron's Department Couldn't Be Easier!

It's fast, free and you could get your first DBS certificate result back within hours of registering.

Can I Still Apply For a DBS Using Paper Application Forms?

Yes. But, compared to using paper DBS application forms, the reduction in time spent doing paperwork and the length of time waiting for certificates has been staggering, and we would encourage you to try our online system for yourselves. However, if you wish to apply using a paper application form, no problem - give us a call, and we will send you some.

Our online DBS application service removes the printing and posting of standard paper forms which is more environmentally friendly and also significantly speeds up the process, getting applicants into work quicker.
All applications and payments are sent securely via encryption for privacy of information and security.

paper DBS application forms

The CRB is Now The DBS

The Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) merged to become the Disclosure and Barring Service (DBS). CRB checks are now called DBS checks.

A DBS check is a criminal record check carried out by employers or organisations on prospective applicants, current staff members, visitors, volunteers, prospective foster carers, adoption applicants etc. to check their eligibility to work with or be in contact with children or vulnerable adults.

DBS Checks with Aaron's Department

Our online, cost-effective system enables you to quickly register and set up candidate accounts. This allows the individual to easily complete the information themselves, providing a smooth and stress-free application. Our countersignatories are all registered with the DBS and will handle your application with the utmost care and attention to ensure they are correct.

Need Staff to Respond to COVID-19?

The government have reduced their fees to zero for qualifying staff. Find out more here.

FREE Coronavirus (COVID-19) Training Course

In light of recent events, we have created a training course to keep your staff updated on the latest guidelines and precautions regarding COVID-19. 
We would usually charge for this type of training course, but due to the severity of the issue, we have made the decision to provide this to organisations FREE of charge.

What Your Team Members Will Learn: 
How to Contain the Spread.
How to Correctly Wash Hands.
The Correct Use of PPE.
The Symptoms of Coronavirus.
What to do if You Show Symptoms.
Fake News Regarding Coronavirus.
How to Properly Self-Isolate.
We will update this course as changes in Government guidelines occur and new information is released.

Current Customers: The option to enrol employees will be available in your menu when you log-in.
If you're not a current customer of Aaron's Department, no problem. Just fill in this form and then enrol your employees or volunteers on the course.

Like you, we want to do everything possible to help prevent the spread of coronavirus, so this course is available for FREE to every organisation. Feel free to share it with somebody you think may find it useful.

Stay safe,
The Aaron's Department Team.

Testimonials

Richard Turner

"After using paper applications for so long I was a bit sceptical about changing, but after looking at how easy and straight forward it is to sign up I would definitely recommend it."

Rachel Green

"Fantastic service for the DBS. A speedy efficient service. I will always use this company for my Applications."

Simon O'Donoghue

"Brilliant service.....it has definitely helped me get my staff into work faster than before."

Jennifer Addae, New Life Care Agency

"Since I started working with the Aarons Department, they have always been helpful. At the beginning, it was quite challenging for me to understand the whole DBS procedure but through the Aarons Department's continuous guidance, it became easier and easier for me to understand and work through it. They always call to ensure that you are doing the right thing and are always ready to help if you make a mistake. When you make a mistake, they always show you exactly where your mistake was and how to fix it. They are extremely helpful!"

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SAFE

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RELIABLE