DBS checks are a type of criminal background check used in England and Wales – they play a vital role in safeguarding vulnerable individuals, helping employers make safe & informed recruitment decisions for their staff, volunteers, and customers.
From as little as £5.00, you can get your DBS certificates for charity workers or volunteers quickly, along with the guidance and support needed to ensure everything is completed correctly.
The charity sector, just like any business sector, requires safeguarding measures in the form of DBS checks. Charities with staff that work with children and/or vulnerable adults are required by law to perform DBS checks to determine the suitability of their staff and volunteers.
It is often confusing for charities to determine if their staff need a DBS check, and if they do, what level of disclosure is needed. However, with our bespoke online system, you can easily get a volunteer DBS check for your charity staff and/or volunteers.
DBS Checks For Charities – Who Needs One?
The DBS waives its fee for volunteers getting Standard and Enhanced checks, so they can get a super-cheap DBS check for just the price of the Umbrella Body’s admin fee.
Many charity workers may require a DBS check, such as those working in a shop, helping a fundraiser, or on a telephone helpline.
Trustees who help run and govern charity organisations are usually eligible for an Enhanced DBS Check.
The applicant’s role and nature of their job will determine which level of DBS check is required.
For example, if a volunteer will be partaking in Regulated Activities with vulnerable adults or children, then an Enhanced DBS check with Barred List will be required. However, someone working in a charity shop would probably only be eligible for a Basic DBS check.
Paid Staff of Charities Can’t Get Free Applications
If your charity wants to do the DBS check on a person who is, for all intents and purposes, considered a paid worker, then you must pay both the fee for the DBS checks and the DBS Umbrella Body fees.
Basic DBS Checks for Charities
This type of DBS check will display only the unspent convictions of the applicant.
Anyone can apply for a Basic DBS check, for any purpose. For example, it can be requested as a preventive measure when making a hiring decision. Please note that free Basic DBS checks are not available for any charity, and a standard Government fee of £18 will have to be applied.
The logic behind the government’s decision here is that, since Basic checks are never a legal requirement, employers and charities can make do without them – so they aren’t offered for free.
Standard DBS Checks for Charities
You can only apply for a Standard DBS check via an Umbrella Body (such as Aaron’s Department) if the position falls under the Rehabilitation of Offenders Act 1974 (Exceptions Order 1975).
A Standard DBS certificate contains a filtered list of unspent and spent convictions, final warnings and reprimands from the Police National Computer (PNC).
If you are unsure of which certificate to apply for, please ring us on +44 113 877 0171 or email email@example.com, and we’ll get back to you as soon as we can.
Enhanced DBS Checks with Barred Lists For Charities
If the charity works with vulnerable groups (children and/or vulnerable adults), then its staff and volunteers will most likely require an Enhanced DBS check or Enhanced with the Barred Lists check. This depends on whether some, or all, of the work is considered as a regulated activity. As well as this, the job role they are undertaking must be considered. The type of charity, or what the charity does, doesn’t impact the type of check needed.
If a Barred List check is applied for, the DBS certificate will contain any additional information from the children’s and/or adult’s Barred Lists.
Not sure if you need a Barred List check? Call us on +44 113 877 0171, and we’ll be happy to guide you.
Who’s Eligible, And For Which Checks?
The factors that determine if the applicant is eligible for a DBS check are:
- Whether the applicant is working in a field or role that involves engaging in Regulated Activities with children and/or vulnerable adults.
- How often the applicant is in contact with the children or vulnerable adults, regardless of their job role.
- The frequency of any unsupervised contact that may occur.
You can only apply for an Enhanced DBS check via a DBS Umbrella Body (Like Aaron’s Department) if the position your charity is hiring for falls under the Rehabilitation of Offenders Act 1974 (Exceptions Order 1975) and the Police Act 1977 (Criminal Records) regulations.
We’ve got an eligibility guide on our website, so you don’t have to dig through government regulations to see which check you need. We’ve linked it here: DBS Eligibility Guide
An Enhanced DBS certificate contains all spent and unspent convictions, final warnings, and reprimands from the Police National Computer (PNC), plus any information that the local police consider to be relevant for disclosure. If requested, an additional check on the Children’s and/or Adult’s Barred Lists can also be provided.
What If I’m Not Eligible for Higher Levels of DBS Check?
If your staff or volunteers aren’t eligible for the higher levels of disclosures, you can always request Basic DBS checks on their behalf without any eligibility requirements.
Why Choose Aaron’s Department for Your Charities’ DBS Checks?
As an Umbrella Body, we have a direct connection to the UK Government’s website. All DBS checks will be processed quickly thanks to our system (and our fast-track guarantee), and the DBS Certificate will be returned promptly.
Using Aaron’s Department’s service for DBS checks for charities has major benefits, including:
Fast and free
Error-proof system that corrects mistakes as you go along
Knowledgeable and reliable customer support
No need to wait for ID checking procedures
Our DBS Fees Are Affordable And Easy to Understand
Unlike some other companies, we don’t sneak in any annual fees or mandatory subscription plans. Simply pay for what you need, when you need it.
Not only this, but depending on the number of DBS checks you need for your charity, we will give you free credit – the more checks you pre-pay for, the bigger the discount!
Inbuilt Tracking System
Our user panel has an inbuilt tracking system which enables you to view which stage your application is at, both internally (with Aaron’s Department) and externally (with the DBS). This makes the process transparent and easy-to-follow, from start to finish.
We’re proud of our fast-track guarantee, so we’re mentioning it again:
Many Umbrella Bodies charge exorbitant amounts to fast-track DBS applications – we don’t charge at all. If Aaron’s Department receives a DBS application on a weekday before 4pm, it will be processed and sent on to the DBS the same day. The quicker the DBS gets hold of the application, the quicker it’ll be returned, and the quicker you can get your staff into work!
If our services are what you’ve been looking for, register your organisation below and get started today!