DBS Umbrella Body

Aaron’s Department is officially what’s known as a DBS Umbrella Body – authorised by the UK Government to act as an intermediary between the Disclosure and Barring Service (DBS) and an organisation that wishes to complete a DBS check.

Our bespoke online system is directly connected to the UK Government Gateway and is designed to process your applications quickly, correctly, and securely – ensuring you get a speedy DBS certificate return.

What is a DBS Umbrella Body?

Umbrella Bodies, like Aaron’s Department, have been approved by the Disclosure & Barring Service to help organisations apply for DBS checks.

An Umbrella Body functions as an intermediary between an organisation applying for a DBS check, which is entitled to ask exempted questions under the ROA 1974 Exceptions Order 1975 and the Disclosure and Barring Service.

Umbrella Body
Online Standard DBS Check

What is the Role of a DBS Umbrella Body?

DBS Umbrella Bodies play an essential role: They provide access to DBS checks for organisations who cannot directly register with the Disclosure and Barring Service.

DBS Umbrella Bodies are some of the only organisations permitted to request Standard and Enhanced checks, so if your business needs these, you’ll be requiring the services of a DBS Umbrella Body

They provide support, guidance, and the necessary IT infrastructure to enable companies to apply for online DBS checks. Signing up with Aaron’s Department is not only easy (and free), but it will give you a fast and cost-effective DBS checking service.

How Does a DBS Umbrella Body Work?

Understanding the rules and the process of applying for a DBS check takes time.

An Umbrella Body has already spent the time needed to learn these rules and procedures.

It then utilises this knowledge by investing in creating a software application and service necessary to enable organisations to apply for a DBS check online.

Online Basic DBS Check

Umbrella Body CRB Checks

CRB checks are a thing of the past – they are called DBS checks nowadays. DBS checks are functionally identical to the old CRB checks, it’s just a name change that occurred in 2012.

So if you’re struggling to find a CRB Umbrella Body, that’s because you’re actually looking for a DBS Umbrella Body!

What Checks Can A DBS Umbrella Body Provide?

As an Umbrella Body, we can help employers and organisations get any level of check for their staff.

We offer Basic, Standard, and Enhanced DBS Checks, with the options of Adult First checks and Barred List checks, if applicable.

As one of the most experienced DBS & CRB Umbrella Bodies in the UK (over 18 years of experience!), we’ll make sure that you and your staff get the right level of check for the role, and can get into work ASAP.

What Makes the Best DBS Umbrella Body?

As well as supplying the infrastructure needed to obtain the DBS check, a good Umbrella Company will also assist in other ways.

If any mistakes are made in a DBS application which go unnoticed, but the DBS or the Police spot them, the application will be rejected, with no refund! Thats why Aaron’s Department has developed an automatic checking system, capable of detecting mistakes as the form is being filled out. After that, our team of experienced countersignatories check each application manually to make sure names, place names, and eligibility are all in order. Thanks to our efforts, less than 0.01% of the applications we process are rejected.

That’s the human component, but the quality of the application system should also be considered. The system should be well-designed, easy to use, and it should continuously check for errors as the applicant fills in their details – like ours does!

Features Of A Good DBS Umbrella Body

Affordable DBS Checks

DBS checks are often an unavoidable part of doing business, so you shouldn’t have to pay dearly for them. At Aaron’s Department, checks start at £5.45 for a Basic check.


DBS checks require personal information, so it’s essential to be able to trust your DBS Umbrella Body with your employee’s details.

Stress-Free Application System

Any good DBS Umbrella Body will have designed their system with their users in mind – meaning you should have a stress-free application process.

Experienced Staff

Once an Umbrella Body has been dealing with DBS’s for a long time, they’ll have seen it all: your time, money, and DBS checks will be in experienced hands!

Dedicated Support

Every DBS application is important, and should be given all the support necessary to make the process as smooth as possible for both the employer and applicant.

Easy-to-understand Guidance

DBS checks can get a little complicated at times, and it’s the Umbrella Body’s responsibility to ensure they provide clear guidance.

Aaron’s Department – An Experienced DBS Umbrella Body

At Aaron’s Department, we have a team of experts who know everything that needs to be known about DBS checking.

They deal with countless applications daily and have years of experience, so, if you have any questions regarding DBS’s, don’t hesitate to contact us by giving us a call or emailing our team.

We are always happy to help, whether you are registered with us or not. Something we get asked a lot is: ‘Do I need a DBS umbrella body near me?’ and actually the answer is no. The whole process can be completed online, which is much quicker & cheaper than the traditional paper DBS route anyway.

Your Online Security is Our Priority!

To meet the strict security standards required to connect to the UK Government’s Gateway, Aaron’s Department has a Cyber Essentials Certificate.

Aaron’s Department complies with the EU General Data Protection Regulation (GDPR). The Data Protection Laws give individuals certain rights over their personal data, while imposing certain obligations on the organisations that process their data. We at Aaron’s Department make our Data Protection Policy available to view online. We respect and value the privacy of everyone who visits our website, and will only collect and use personal data in ways described by the privacy policy.

Because we’ve met all the requirements, Aaron’s Department is able to connect directly to the UK Government Gateway. This means we can process applications the very same day, so you can get your DBS Certificate as quickly as possible.

Aaron's Department: a DBS Umbrella Body

What Happens if I Make a Mistake on an Application Form?

Any mistakes made while filling in the application form are detected right away with Aaron’s Department’s online DBS checking service. Our system automatically reviews your entered information, spotting errors and omissions. This constant validation ensures that when forwarded to the DBS service, the application doesn’t get rejected and accelerates the whole process.

Give Us a Call or Send an Email, We Are Here to Help

Thanks to our wealth of experience as a registered DBS body, we’ve got the knowledge to answer any of your DBS questions.

Our customer service team handles all of your issues with astute analysis and professionalism, and you can reach us on the phone or via our email – both are at the bottom of this page!

Promptly Issued DBS Certificate

We connect directly to the UK Government’s Gateway and process your application the very same day we receive it, ensuring a promptly issued DBS Certificate. Our system for DBS Online disclosures offers fast and free registration and is far quicker, cheaper, and easier than using the traditional paper DBS certificates.

Do I Need to Use a DBS Umbrella Body?

Unless you’ve been officially sanctioned by the DBS to conduct your own checks, your organisation will have to use a DBS Umbrella Body to apply for its DBS checks.

Cost-Effective DBS Checks

At Aaron’s Department, we offer great value on our DBS checks, starting from as little as £5.45, without compromising on the quality of service we provide. You’ll struggle to find another company who provides the excellent service we do, at the same price!

Not only that, but employers and organisations that credit their accounts in advance will receive a discount on all future DBS checks depending on the amount pre-paid!

If this all sounds like the sort of thing you’re after, use the buttons below to register your business with us. Alternatively, if you have any questions, you can reach us at contact@aaronsdepartment.com, and we’ll get back to you as soon as we can.