Aaron's Department Standard DBS check

by Aaron's Department

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  • What is a Standard DBS Check?

A Standard DBS check contains a filtered list of spent and unspent convictions, final warnings, and reprimands from the Police National Computer (PNC). They are only available to organisations for positions that are exempt from the Rehabilitation of Offenders Act (ROA) 1074 Exceptions Order 1975.

The Standard check is suitable for job roles which are located in the financial and legal sectors and for some people working in education or care environments who have regular contact with patients but are not doing a healthcare role.

By law, people in healthcare roles are required to have an Enhanced DBS check.

NOTE: Some unscrupulous providers will tell you that "Any role that is eligible for an Enhanced level DBS is also eligible to obtain a Standard level DBS check".
Please ignore this advice and don't give them your money or you could end up paying twice! You should always request the highest level of DBS check that you are entitled to apply for by law.

With Aaron's Department, you can apply for your staff's or volunteer's Standard DBS check, hassle-free.

Our DBS checking service is low-cost (starting at £3.97), fast and reliable thanks to our online system which is directly connected to the UK Government's gateway. With an integrated tracking system and an inbuilt error check system correcting mistakes as you go along our system is quick. The fastest result so far in 2018 is 0 Days, 1 Hour and 34 Minutes!

What Information Is Disclosed on a Standard DBS Check?

A Standard DBS check discloses unspent and spent convictions of an individual. With Standard DBS checks, there is filtering of some spent convictions and old offences. Some minor convictions and cautions may not be included too.

What Are Spent and Unspent Convictions?

Spent convictions are all convictions, final warnings or reprimands from the PNC for which a specific period has passed, and they do not have to be disclosed on job applications unless the position applied for is exempted in the Rehabilitation of Offenders Act (ROA) 1074 Exceptions Order 1975. Unspent convictions are those convictions for which this period hasn't passed yet.

Some convictions will never become spent.

There are some convictions which will never become spent and will always show on a DBS Certificate.

Examples of these serious offences would be sexual assault or terrorism. These convictions will never become spent and will always be disclosed in a DBS check.

What Is the Filtering of Convictions?

Not all convictions are required to be disclosed. Particular convictions and cautions are filtered out through the Filtering of Convictions and these are not included in a Standard DBS check.

Filtering of Cautions

A caution will not be disclosed in a Standard DBS Certificate if 6 years after the date of caution have passed. If the caution is received when the person was under 18 years of age, then the caution can be filtered after two years.

Filtering of Convictions

Convictions from the PNC are filtered as follows: A conviction which didn't result in prison or a suspended prison sentence will not be disclosed in a Standard DBS Certificate after a period eleven years from the date of the initial conviction has passed.

*If the conviction was received when the person was under 18 years of age, the period is halved to 5 and a half years.

Exceptions from the Filtering of Convictions

Filtering is nullified if there is more than one conviction on a person's PNC record and in this case, all convictions will be disclosed in a Standard DBS check. **

**This rule does not apply to cautions, however. If they fit the filtering criteria, they will be filtered out no matter how many there are.

Certain Convictions Will Never Be Filtered!

Certain convictions will never be filtered as they can never become spent and because of this, will always be disclosed on a DBS disclosure.

Offences which are committed under the Sexual Offences Act 2003 for example, are never filtered from a DBS check.

You can find a detailed list of convictions that will never be filtered from a DBS check on the DBS website.

What Is the Difference Between the Basic DBS Check and the Standard DBS Check?

One difference between the Basic DBS check and the Standard check is that the Basic can be done by anyone for any purpose, and the Standard can only be done by organisations whose job positions are listed under the Exception Order 1975 of the Rehabilitation of Offenders Act 1974.

Basic Checks List Unspent Convictions Only!

The Basic disclosure will only list the unspent convictions, final warnings, and reprimands of an individual. The Standard disclosure, on the other hand, lists: both spent and unspent convictions, final warnings, and reprimands with filtering applied to spent convictions.

The Difference Between the Standard DBS Check and the Enhanced DBS Check

The main difference between the Standard DBS and Enhanced DBS check is the requirements of the job position itself. If the position involves caring for, supervising, or being in sole charge of children and/or vulnerable adults, then an Enhanced disclosure is needed. If the position is a regulated activity but does not include working directly with children and/or vulnerable adults, then it needs a Standard DBS check.

We are here to help our clients, if you are unsure which DBS check you should apply for, please call us and we will be happy to answer your DBS related queries.

Standard Checks + Local police information = Enhanced Checks!

An Enhanced check includes all the information contained in a Standard check, with the addition of any information which the local police force considers to be relevant for disclosure, and if required, an additional check on the Children's and/or Adult's Barred Lists.

Who Needs a Standard DBS Check?

The Standard disclosure is available for various positions which require the person to be 'in good standing,' i.e. not to have a criminal record. The range of positions which require a Standard check is large. Examples of positions which need this level of disclosure:

  • Accountants
  • People working in Pharmacy
  • Working in the Legal practice
  • When applying for a firearms licence
  • Working in the banking sector
  • Veterinary practice
  • Probation Officers
  • Prison workers

Eligibility for a Standard DBS Check

There isn't an official list of which positions are eligible for a Standard DBS check. However, we offer a detailed guide which might help you with finding this out. If still not sure, you can always contact our customer support - we will be happy to assist you with any DBS check related problem you have.

Standard DBS Check for Volunteers

Volunteering falls under the same rules as regular working when regarding DBS checks.

Volunteers are eligible for a Standard DBS check if they are to volunteer in a position which falls under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

The only difference between Standard DBS checks for employees and volunteers is the price. DBS checks for volunteers do not get charged the DBS fee. Charities and organisations hiring volunteers need to pay only the administrative fee of the Umbrella Body to get a DBS check.

Who Will Receive the Standard DBS Certificate?

The Standard DBS certificate is sent directly to the person that filled in the application.

It is up to the applicant to decide who can see their certificate.

Assigning a Nominated Signatory is easy with Aaron's Department's online system. An assigned Nominated Signatory is a member of the organisation who requested the Standard DBS check in the applicant's name, and they are allowed to view a cleared DBS Certificate before it is printed.

If criminal information is found on the PNC, the Nominated Signatory's permission to view the outcome of the check is revoked automatically. The organisation then has to wait for the applicant to provide the paper certificate once printed.

As of 2013, to ensure the applicant is protected against errors and to guarantee the right of the applicant to decide to whom they show the information to, DBS certificates are issued to the applicant only.

Aaron's Department Offers Low Price Standard DBS Check for Organisations

Aaron's Department is a DBS Umbrella Body which operates using a bespoke system which is directly connected to the UK Government's gateway. Having this connection ensures the DBS results are returned promptly.

What Standard DBS Check Services We Offer?

Besides a direct connection to the UK Government, we offer:

  • Low-cost Standard DBS check administrative fees, starting from £3.97
  • An error-proof system which fixes mistakes as you go along, ensuring your application is not returned by the DBS
  • 3 step free-of-charge registration - you can sign up and start getting your Standard DBS results in just a few hours!
  • Professional and knowledgeable customer support services ready to answer all your queries regarding DBS checks
  • Eligibility guidance, both on our website and through customer support
  • Built-in tracking system

Standard DBS Check Online for Organisations Located in England and Wales

If you are an organisation located in England or Wales and are in need of Standard DBS checks for your employees and/or volunteers, you are in the right place. We will process your applications for a minimal fee.

DBS Check Testimonial ".......They are very helpful and efficient, I have been using them for over 13 years..........."
Lorraine Brooks
"After using paper applications for so long I was a bit sceptical about changing, but after looking at how easy and straight forward it is to sign up I would definitely recommend it"
Richard Turner

"Fantastic service for the DBS.

A speedy efficient service.

I will always use this company for my Applications"

Rachel Green
"Brilliant service..... it has definitely helped me get my staff into work faster than before"
Simon O'Donoghue


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