DBS Online Application System

DBS online applications are processed using our online checking service which is directly connected to the UK Government's Gateway. This ensures all the DBS checks you send get dealt with in a fast manner.

Our system allows you to track the applications and it will also email you updates each step of the way, so you always know what stage your DBS application is at.

DBS Tracking Service Benefits:

Keeps you informed and updated

Provides you with peace of mind

Lets you know when the certificate has been dispatched

Decreases stress

Email Updates

Our system will provide you with email updates about your application, and you will be able to see the result of the check if the certificate is clear.

It's FREE to Register Your Organisation for an Online DBS Account

The registration is easy to do simply register for a DBS online account, once you have completed the registration of your account with Aarons Department (it's free to register by the way) and your account activated. We would encourage you to send a DBS check online to try us out and see why our Clients use us for their online DBS applications.

Automatic Error Checking!

Any mistakes on the application will be pointed out, allowing them to be corrected before being sent off. This helps save you time and money by minimising the number of applications rejected due to avoidable errors.

No Contracts - Get as Many DBS Checks as You Like!

Our online DBS checking service does not have a minimum amount of applications and nor do we force you to stay with us. All of our clients use our service because when they do any DBS online checks using our service it is a quick and painless experience. They get notified every step of the way via our DBS tracker.

DBS Online Tracking

We included a DBS online tracking service in your account, which allows you to get notified and enables you to check up on any of your DBS application checks to see how far the check has progressed. This makes your task of having to monitor each check less of a worry.

The DBS Checking Process Explained

Ever wondered what goes on behind the scenes of a DBS checking process? We'll tell you!

Step 1: The Application Form is Received

When the DBS (Disclosure and Barring Service) receive an application, they will check for any errors or omissions. If any are found, it is returned to our Countersignatories, however, as we put the upmost care into our work, this is very unlikely to happen. The application may also be returned if the DBS has any questions or clarifications regarding the application form.

Step 2: Police National Computer (PNC) Search

The application form's data is compared against details held on the Police National Computer, identifying possible matches.

Step 3: Children's and Adult's Barred List Search (If Needed)

If eligible for the applicants' role, the Children's and Adult's barred list check will be searched.

Step 4: (Only for Enhanced Checks) Local Police Record Check

At this stage, the application is sent securely to any relevant local police forces for a check against their local records.

Stage 5: The DBS Certificate is Printed!

Once all the information has been found and checked, the DBS certificate is ready. All the information that is disclosed is printed under highly secure procedures and then posted to the applicant. Only the applicant can reveal the information contained on the DBS certificate to the employer.

What happened to CRB (Criminal Record Bureau) Checks?

The Criminal Record Bureau UK (CRB) has merged with the Independent Safeguarding Authority (ISA) under the Protection of Freedoms Act 2012.

The Disclosure and Barring Service (DBS) is a non-departmental public body of the Home Office of the United Kingdom. Aaron's Department is a DBS Umbrella body providing an Online Disclosure service to organisations in the public, private and voluntary sectors.

Obtaining a Standard Criminal Record check or where required by law enhanced crb checks help identify candidates who may be unsuitable for certain work, especially work that involves children or vulnerable adults.

Additional Information and Help

Aaron's Department is a DBS Umbrella body providing Online Disclosures to organisations in the public, private and voluntary sectors. Obtaining a Standard or Enhanced Criminal Record check UK (DBS check) helps identify candidates who may be unsuitable for certain work, especially that which involves children or vulnerable adults.

To help you with any questions you may have regarding submitting your applications online, we have created some guides in our Frequently asked questions section.

More specific step-by-step guides for each account type are available once you have created an account and logged in.