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Aaron's Department DBS application form

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  • Quick DBS checks with our easy to fill in DBS application form

It is so easy to fill in and will save you lots of time!



To apply for a DBS disclosure your organisation first needs to register with Aaron's Department, then fill out a simple online DBS application form for each applicant. It is so easy to do and will save you lots of time. Our online system identifies and alerts you of any mistakes you might make as you go along. This minimises the possibility of delays further down the process.

What information do you need to fill out a DBS application?



  • Applicants title,
  • forename,
  • middle names if any,
  • surname,
  • previous names (any names they have been known by before),
  • date of birth,
  • gender *see note,
  • place of birth,
  • current address,
  • at least 5 years previous address history with no gaps.

If you have any of the following documentation, you will also need,

  • passport details,
  • UK driving licence details,
  • national insurance number.

* Transgender process

DBS offers a confidential checking process for transgender applicants. This process is for transgender applicants who do not wish to reveal details of their previous identity to the person who asked them to complete an application form for a DBS certificate.
For more information about the transgender process email sensitive@dbs.gsi.gov.uk


  • Documents you need for a criminal record check.

1:They are from the UK, the European Economic Area, or they are not a UK or EEA national but are doing voluntary work

2:They are from outside the European Economic Area

[The above definitions are as the law currently stands, they may change before or after the UK leaves the EU.]


1:They are from the UK, the European Economic Area, or they are not a UK or EEA national but are doing voluntary work



They must providing original document and prove their identity, if they are applying for the type of role where someone else is required to check their criminal record.
Which, documents they need to provide will depend on the route the application takes,
try to provide documents from Route 1 before Route 2 or Route 3.

Route 1

You must be able to show from the table below:
  • One document from Group 1,
  • plus 2 further documents from either Group 1, or Group 2a or Group 2b.
At least one of the documents must show your current address.
[If you can’t show these documents, and you’re not a national of the UK or the EEA and you’re applying for voluntary work, you may need to be finger printed.]

Route 2

If you don’t have any of the documents in Group 1, then you must be able to show,
  • one document from Group 2a,
  • plus 2 further documents from either Group 2a or 2b.
At least one of the documents must show your current address. The organisation conducting their ID check must then also use an appropriate external ID validation service to check the application.
[If you’re an EEA national who’s been resident in the UK for less than 5 years you may need to be fingerprinted, if you can’t show these documents.]

Route 3

Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2.
EEA nationals who’ve been resident in the UK for less than 5 years, can’t use Route 3.
For Route 3, you must be able to show:
  • a birth certificate issued after the time of birth (UK and Channel Islands)
  • plus one document from Group 2a and 3 further documents from Group 2a or 2b
At least one of the documents must show your current address.
If you can’t provide these documents, you may need to be fingerprinted.

Documents

Group 1

Document Notes
Passport Any current and valid passport
Biometric residence permit UK
Current photocard driving licence (full or provisional) UK, Isle of Man, Channel Islands and EEA
Birth certificate, issued within 12 months of birth UK, Isle of Man and Channel Islands, including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces
Adoption certificate UK and Channel Islands

Group 2a

Document Notes
Current photocard driving licence, full or provisional. All countries outside the EEA (excluding Isle of Man and Channel Islands)
Current paper version driving licence, full or provisional if issued before 1998 UK, Isle of Man, Channel Islands and EEA
Birth certificate, issued after time of birth UK, Isle of Man and Channel Islands
Marriage or civil partnership certificate UK and Channel Islands
Immigration document, visa or work permit All countries outside the EEA, valid only if you’re working in the country that issued the document
HM Forces ID card UK
Firearms licence UK, Channel Islands and Isle of Man

All driving licences must be valid.

Group 2b

Document Notes Issue date and validity
Mortgage statement UK or EEA Issued in last 12 months
Bank or building society statement UK and Channel Islands or EEA Issued in last 3 months
Bank or building society statement Countries outside the EEA Issued in last 3 months, the branch must be in the country where you live and work
Bank or building society account opening confirmation letter UK Issued in last 3 months
Credit card statement UK or EEA Issued in last 3 months
Financial statement, for example pension or endowment UK Issued in last 12 months
P45 or P60 statement UK and Channel Islands Issued in last 12 months
Council Tax statement UK and Channel Islands Issued in last 12 months
Letter of sponsorship from future employment provider Non-UK or non-EEA only, valid only if you’re residing outside of the UK at time of application Must still be valid
Utility bill UK (not mobile telephone bill) Issued in last 3 months
Benefit statement, for example Child Benefit, Pension UK Issued in last 3 months
Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC UK and Channel Islands Issued in last 3 months
EU National ID card Must still be valid
Cards carrying the PASS accreditation logo UK, Isle of Man and Channel Islands Must still be valid
Letter from head teacher or college principal UK: for 16 to 19 year olds in full time education, only used in exceptional circumstances if other documents cannot be provided Must still be valid


2:They are from outside the European Economic Area



An applicant who wants to do paid work and isn’t a national of the UK or European Economic Area (EEA) must be able to show:
  • one primary document
  • plus 2 supporting documents
They can’t use any other route.

Documents for non-EEA nationals doing paid work

The documents must be originals, not copies.
At least one of the documents must show the applicant’s current address.
Document Notes
Biometric residence permit UK-permit must show the applicant is allowed to stay in the UK for an unlimited time and to do the specific job
Passport Any current and valid passport
Certificate of application less than 6 months old UK, must be accompanied by a positive verification notice from the Employer Checking Service
Application registration card UK, must be accompanied by a positive verification notice from the Employer Checking Service
Residence card UK, must be accompanied by a current and valid passport from any country
Immigration status document UK, must be accompanied by an official document showing the applicant’s National Insurance number and name, such as a payslip or letter from HMRC

Supporting documents

The applicant must be able to show 2 documents from any of these groups.

Group 1

Document Notes
Passport Any current and valid passport
Biometric residence permit UK
Current driving licence photocard, (full or provisional) UK, Isle of Man, Channel Islands and EU
Birth certificate, issued within 12 months of birth UK, Isle of Man and Channel Islands, including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces
Adoption certificate UK and Channel Islands

A passport or biometric residence permit can only be used as a supporting document if it’s not already been used as a primary document.

Group 2a

Document Notes
Current driving licence photocard, (full or provisional) All countries outside the EU (excluding Isle of Man and Channel Islands)
Current paper version driving licence, full or provisional (if issued before 1998) UK, Isle of Man, Channel Islands and EU
Birth certificate, issued after time of birth UK, Isle of Man and Channel Islands
Marriage or civil partnership certificate UK and Channel Islands
Immigration document, visa or work permit All countries, valid only if you’re working in the country that issued the document
HM Forces ID card UK
Firearms licence UK, Channel Islands and Isle of Man

These documents can only be used as proof if the role is outside the UK.

All driving licences must be valid.

Group 2b

Document Notes Issue date and validity
Mortgage statement UK or EEA Issued in last 12 months
Bank or building society statement UK and Channel Islands or EEA Issued in last 3 months
Bank or building society statement (for applicants living and working outside the UK) Countries outside the EEA Issued in last 3 months, branch must be located in the country in which the applicant lives and works
Bank or building society account opening confirmation letter UK Issued in last 3 months
Credit card statement UK or EEA Issued in last 3 months
Financial statement, for example pension or endowment UK Issued in last 12 months
P45 or P60 statement UK and Channel Islands Issued in last 12 months
Council Tax statement UK and Channel Islands Issued in last 12 months
Letter of sponsorship from future employment provider Non-UK or non-EEA only, valid only for applicants residing outside of the UK at time of application Must still be valid
Utility bill UK, not including a mobile telephone bill Issued in last 3 months
Benefit statement, for example Child Benefit, Pension UK Issued in last 3 months
Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC UK and Channel Islands Issued in last 3 months
EU National ID card Must still be valid
Cards carrying the PASS accreditation logo UK, Isle of Man and Channel Islands Must still be valid
Letter from head teacher or college principal UK, for 16 to 19 year olds in full time education, only used in exceptional circumstances if other documents cannot be provided Must still be valid
DBS Checking online
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