Quick DBS Checks With Our Easy to Fill in DBS Application Form

Save Time With Our DBS Application Form!

Save time when apply for your DBS check, by registering with Aaron's Department.

Complete a simple online DBS application form for each applicant, have any mistakes identified before they're sent off, minimising the possibility of delays further down the process.

What Information Do You Need to Fill Out a DBS Application?

To apply, you will need the following information for the applicant:

  • Title
  • Forename
  • Middle Names (if any)
  • Surname
  • Previous Names (any names they have been known by before)
  • Date of Birth
  • Place of Birth
  • Gender*
  • Current Address
  • At Least 5 Years Previous Address History (with no gaps)

If You Have The Following Documents, Also Include Them In The Application

  • Passport Details
  • UK Driving Licence Details
  • National Insurance Number

* Transgender Process
The Disclosure and Barring Service offers a confidential checking process for transgender applicants. This process is for transgender applicants who do not wish to reveal details of their previous identity to the person who asked them to complete an application form for a DBS certificate.

For more information about the transgender process, email: sensitive@dbs.gsi.gov.uk

Documents You Need for a Criminal Record Check.

This falls into two categories:

(The above definitions are as the law currently stands, they may change before or after the UK leaves the EU.) Note: You must provide original documents, and not copies.

1. They are from the UK, the European Economic Area, or they are not a UK or EEA national but are doing voluntary work

The documents the applicant will need to provide depends on the route the application takes. Route 1 would be the ideal route, but if this is not possible, it will go to Route 2 or 3.

Route 1

You must be able to show from the table below:

  • One document from Group 1.
  • Plus 2 further documents from either Group 1, or Group 2a or Group 2b.

At least one of the documents must show your current address.

(If you are unable to show these documents, and are not a UK National or part of the EEA and you’re applying for voluntary work, you may need to be fingerprinted.)

Route 2

If you don’t have any of the documents in Group 1, then you must be able to show,

  • One document from Group 2a.
  • Plus 2 further documents from either Group 2a or 2b.

At least one of the documents must show your current address. The organisation conducting the ID check must then also use an appropriate external ID validation service to check the application.

(If you’re an EEA national who’s been resident in the UK for less than 5 years you may need to be fingerprinted, if you can’t show these documents.)

Route 3

Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2. EEA nationals who’ve been a resident in the UK for less than 5 years, can’t use Route 3.For Route 3, you must be able to show:

  • A birth certificate issued after the time of birth (UK, Isle of Man and Channel Islands).
  • One document from Group 2a.
  • 3 further documents from Group 2a or 2b.

At least one of the documents must show your current address, and if you can’t provide these documents, you may need to be fingerprinted.

Documents

Group 1

Document

Notes

Passport

Any current and valid passport

Biometric residence permit

UK

Current photocard driving licence (full or provisional)

UK, Isle of Man, Channel Islands and EEA

Birth certificate, issued within 12 months of birth

UK, Isle of Man and Channel Islands, including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces

Adoption certificate

UK and Channel Islands

Group 2a

Document

Notes

Current photocard driving licence, full or provisional.

All countries outside the EEA (excluding the Isle of Man and Channel Islands)

Current paper version driving licence, full or provisional if issued before 1998

UK, Isle of Man, Channel Islands and EEA

Birth certificate, issued after time of birth

UK, Isle of Man and Channel Islands

Marriage or civil partnership certificate

UK and Channel Islands

Immigration document, visa or work permit

All countries outside the EEA, valid only if you’re working in the country that issued the document

HM Forces ID card

UK

Firearms licence

UK, Channel Islands and Isle of Man

*All driving licences must be valid.

Group 2b

Document

Notes

Issue date and validity

Mortgage statement

UK or EEA

Issued in last 12 months

Bank or building society statement

UK and Channel Islands or EEA

Issued in last 3 months

Bank or building society statement

Countries outside the EEA

Issued in last 3 months, the branch must be in the country where you live and work

Bank or building society account opening confirmation letter

UK

Issued in last 3 months

Credit card statement

Countries outside the EEA

Issued in last 3 months

Financial statement, for example pension or endowment

UK

Issued in last 12 months

P45 or P60 statement

UK and Channel Islands

Issued in last 12 months

Council Tax statement

UK and Channel Islands

Issued in last 12 months

Letter of sponsorship from future employment provider

Non-UK or non-EEA only, valid only if you’re residing outside the UK at the time of application

Must still be valid

Utility bill

UK (not mobile telephone bill)

Issued in last 3 months

Benefit statement, for example Child Benefit, Pension

UK

Issued in last 3 months

Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC

UK and Channel Islands

Issued in last 3 months

EU National ID card

-

Must still be valid

Cards carrying the PASS accreditation logo

UK, Isle of Man and Channel Islands

Must still be valid

Letter from head teacher or college principal

UK: for 16 to 19 year olds in full-time education, only used in exceptional circumstances if other documents cannot be provided

Must still be valid

2. They are from outside the European Economic Area

An applicant who wants to carry out paid work and isn’t a national of the UK or European Economic Area (EEA) must be able to show:

  • One primary document.
  • Plus 2 supporting documents.

They can’t use any other route.

The only exception for non UK or EEA nationals is for applicants doing voluntary work. In this case they will take Route 1.

Non-EEA nationals who are eligible for a DBS check and receiving payment for work, even if it is an allowance e.g. a foster carer must use the paid work route.

However, Route 1 can be used by adult household members:

  • In a fostering household.
  • In a child-minding household.
  • In a host family.
  • Living where ‘work with children’ takes place e.g. living in a boarding school.

Documents for non-EEA nationals doing paid work

The documents must be originals, not copies. At least one of the documents must show the applicant’s current address.

Document

Notes

Passport

Any current and valid passport

Biometric residence permit

UK-permit must show the applicant is allowed to stay in the UK for an unlimited time and to do the specific job

Certificate of application less than 6 months old

UK, must be accompanied by a positive verification notice from the Employer Checking Service

Application registration card

UK, must be accompanied by a positive verification notice from the Employer Checking Service

Residence card

UK, must be accompanied by a current and valid passport from any country

Immigration status document

UK, must be accompanied by an official document showing the applicant’s National Insurance number and name, such as a payslip or letter from HMRC

Supporting documents

The applicant must be able to show 2 documents from any of these groups.

Group 1

Document

Notes

Passport

Any current and valid passport

Biometric residence permit

UK

Current driving licence photocard, (full or provisional)

UK, Isle of Man, Channel Islands and EU

Birth certificate, issued within 12 months of birth

UK, Isle of Man and Channel Islands, including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces

Adoption certificate

UK and Channel Islands

*A passport or biometric residence permit can only be used as a supporting document if it’s not already been used as a primary document.

Group 2a

Document

Notes

Current driving licence photocard, (full or provisional)

All countries outside the EU (excluding the Isle of Man and Channel Islands)

Current paper version driving licence, full or provisional (if issued before 1998)

UK, Isle of Man, Channel Islands and EU

Birth certificate, issued after time of birth

UK, Isle of Man and Channel Islands

Marriage or civil partnership certificate

UK and Channel Islands

Immigration document, visa or work permit

All countries, valid only if you’re working in the country that issued the document

HM Forces ID card

UK

Firearms licence

UK, Channel Islands and Isle of Man

All driving licences must be valid.

Group 2b

Document

Notes

Issue date and validity

Mortgage statement

UK or EEA

Issued in last 12 months

Bank or building society statement

UK and Channel Islands or EEA

Issued in last 3 months

Bank or building society statement (for applicants living and working outside the UK)

Countries outside the EEA

Issued in last 3 months, branch must be located in the country in which the applicant lives and works

Bank or building society account opening confirmation letter

UK

Issued in last 3 months

Credit card statement

UK or EEA

Issued in last 3 months

Financial statement, for example pension or endowment

UK

Issued in last 12 months

P45 or P60 statement

UK and Channel Islands

Issued in last 12 months

Council Tax statement

UK and Channel Islands

Issued in last 12 months

Letter of sponsorship from future employment provider

Non-UK or non-EEA only, valid only for applicants residing outside the UK at the time of application

Must still be valid

Utility bill

UK, not including a mobile telephone bill

Issued in last 3 months

Benefit statement, for example Child Benefit, Pension

UK

Issued in last 3 months

Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC

UK and Channel Islands

Issued in last 3 months

EU National ID card

-

Must still be valid

Irish Passport Card

Cannot be used with an Irish passport

Must still be valid

Cards carrying the PASS accreditation logo

UK, Isle of Man and Channel Islands

Must still be valid

Letter from head teacher or college principal

UK: for 16 to 19 year olds in full-time education, only used in exceptional circumstances if other documents cannot be provided

Must still be valid