We make it easier for people to apply for their staff’s DBS checks for organisations. Directly connected to the UK Government’s gateway, our online system ensures organisations and employers receive fast results, allowing staff into employment faster.
When Should Organisations Apply for a DBS Check?
A DBS check should be applied for when employing staff for high-risk roles, or when their criminal history could affect their ability to do the job at hand. They should be done as part of the hiring process, and then periodically, to ensure that no employee has a criminal record or other histories that could prevent them from performing their duties.
What Kind of DBS Check Should I Request for my Employees?
The disclosure level will be different depending on the job role the candidate is being hired for.
The different types are:
(with, or without, a Barred Lists check)
Choosing the correct disclosure for the job role a candidate that is applying for a job can be confusing, so we’re happy to help advise you when deciding which DBS check to request.
That’s why we have created a DBS Eligibility Guide to help you choose the correct check for your organisation and employee, but if you’re still unsure, you can give us a call on +44 113 877 0171.
You can also find more information on the three different DBS checks further down this page.
How Organisations Benefit From Our Online DBS Service
Basic DBS Check for Organisations
A Basic Disclosure is available to anyone who currently lives, works, or is planning to work in England or Wales. This type of DBS check reveals whether an applicant/employee has any unspent convictions or conditional cautions. A conviction is deemed spent after a period of time has elapsed, and factors in other things such as the age of the person, the severity and nature of the offence, as well as the length of the sentence received. Organisations must request a Basic Disclosure through a responsible organisation (Umbrella Body) such as Aaron’s Department.
Standard DBS Check For Organisations
For an organisation to apply for a Standard DBS check, the employer or business needs to be eligible to ask an exempted question to the candidate.
To be eligible, a potential or current employee must be undertaking a role listed in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. In addition to listing job positions, this act also lists certain eligible professions, licences and activities.
A Standard DBS Check lists any spent an/or unspent convictions, cautions, final warnings or reprimands the applicant has. Unlike the Basic DBS check, only an organisation can request a Standard Disclosure, and must use an Umbrella Service such as Aaron’s Department.
Enhanced DBS Check For Organisations
An Enhanced DBS check online can only be requested by an employer if they’re eligible to ask an exempted question.
To be eligible to do this, they need to make sure the role or duty the applicant will be doing is listed in the Rehabilitation of Offenders Act 1974 or the Police Act 1997.
For some specific job roles, (where the employee will have close and regular contact with vulnerable adults and/or children), they will also need to be checked against the Children’s Barred List and/or the Adults’ Barred List by law.
They list any spent and/ or unspent convictions, cautions, warnings or reprimands the applicant has. It also includes any details held by the applicant’s local police force that it deems relevant.
Only organisations can request this type of disclosure for an employee, and must use an Umbrella Service such as Aaron’s Department.
What is an Exempted Question?
As mentioned earlier, for an organisation to request a Standard or basic DBS check, they must be eligible to ask an exempted question. It is against the law for any organisation to request or obtain information about an individual’s spent cautions or convictions if they cannot legally ask for the job role.
The Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974 defines an exempted question as a valid request for any individual to reveal their full criminal history (including spent convictions).
Is it Difficult to Apply for a DBS Checks for Organisations?
No, not when you use our online DBS application system!
Usually, it would be easy to make mistakes that cause a delay or even the cancellation of an application by the Disclosure and Barring Service. However, our DBS system is designed to highlight potential errors whilst you fill out the application, so you can amend it there and then. On top of this, our experienced countersignatories also check and ensure the correct disclosure type has been selected for every single application, further reducing delays.
Paper applications have the disadvantage that if a mistake is made whilst filling out the application, it can result in the form being returned for corrections, which would significantly delay an application. Using Aaron’s Department Online system, our automatic checking system will prevent this from happening, helping return your application faster.
Our experienced team is happy to advise organisations with any information regarding the checking procedure.
Every DBS application we receive is fast-tracked and processed the same day*.
Sign up now for free, and start using our quick and easy service,
backed up by our fantastic support!
* applications received before 16:00 hrs.