Using the Aaron's Department's online system a DBS certificate can be dispatched in as little as 2 hours, most are received
within a week, and a small percentage can take up to eight weeks or longer if there is a barrier to completion.
Possible barriers to completion:
- An increase in applications causes a backlog at the DBS,
- incorrect details are entered into an application,
- multiple entries are found in police databases for similar or same names,
- an application is forwarded to multiple police forces,
- requests for extra clarification from the candidate are required.
We find that the longest delays are caused at Stage 4, this is the stage that the application is passed to a local police
force for each address that the applicant has lived at within the 5-year history.
When an applicant has moved around multiple Police force areas in the UK in the last 5 years, the application will
need to be passed to each of them. It is also the case that these a Police force can also pass the application to
any other Police force if they feel that they might hold information relevant to that application.
Adult first checks explained
Employers submitting DBS checks and also requesting a check on the DBS adults’ barred list have an additional option
of applying for an Adult first check. An example would be a Nursing Home providing care services to vulnerable adults.
Adult first requests are only allowed if an application meets the following strict criteria:
- The position must require a criminal record check by law,
- the position must be eligible for access to the DBS adults’ barred list,
- the organisation must have requested a check of the DBS adults’ barred list on the DBS application form.
A reply to an Adult first check is received in less than two days and will contain either:
- Registered body must wait for the DBS certificate,
- no match exists for this person on the current adults’ barred list.
If the DBS adult first check indicates that the employer must wait for the DBS certificate, the details provided
have indicated a match on the DBS adults’ barred list, and further investigation is required to confirm if
this is the case and you should await the certificate.
NOTE: WE RECOMMEND THAT YOU WAIT FOR THE CERTIFICATE BEFORE REJECTING A CANDIDATE. AN ADULT FIRST CHECK IS A QUICK
CHECK OF A LIST SIMILAR SOUNDING NAMES, PEOPLE WITH THE SAME NAME AND MISTAKES HAPPEN.
Alternatively, the check will state that no match exists for the individual on the adults’ barred list and the applicant
can be permitted to start work, under supervision, with vulnerable adults before a DBS certificate has been obtained.
Types of DBS check
Standard DBS check
Primarily for the position of accountancy and security. This check is for positions of high responsibility and reveals spent
and unspent convictions, cautions, reprimands and final warnings.
Enhanced DBS check
This reveals spent, and unspent convictions, cautions, reprimands, final warnings and local police held relevant information.
The application process takes longer than a standard DBS check to be completed and is only available for specific
duties, positions and licences included in both the Rehabilitation of Offenders Act 1974 (Exceptions Order 1975) and
the Police Act 1997 (Criminal Records) regulations, for example, regularly caring for, training, supervising or being
solely in charge of children, specified activities with adults in receipt of health care or social care services and
applicants for gaming and lottery licences. A DBS check can only be applied for, a person who is sixteen years or
Enhanced with Barred List checks
This type is as same as enhanced DBS check. But a check is also made of the appropriate DBS Barred List (Adults or Children).
The DBS works with
DBS checking process is mainly done by police forces. They find information that held locally or on the police, national
computer. When disclosing information police follow a quality assurance framework which has been developed by the
Association of Chief Police Officers (ACPO) and the DBS. ACPO is now known as The National Police Chiefs’ Council
DBS also work with:
- The Home Office (sponsor the DBS),
- the Department for Education (owns the safeguarding policy for children),
- the Department of Health (owns the safeguarding policy for vulnerable groups).