Aaron's Department DBS Checks online

by Aaron's Department

  • How long does a DBS check take?

Using the Aaron's Department's online system a DBS certificate can be dispatched in as little as 2 hours, most are received within a week, and a small percentage can take up to eight weeks or longer if there is a barrier to completion.
Possible barriers to completion:
  • An increase in applications causes a backlog at the DBS,
  • incorrect details are entered into an application,
  • multiple entries are found in police databases for similar or same names,
  • an application is forwarded to multiple police forces,
  • requests for extra clarification from the candidate are required.
We find that the longest delays are caused at Stage 4, this is the stage that the application is passed to a local police force for each address that the applicant has lived at within the 5-year history.
When an applicant has moved around multiple Police force areas in the UK in the last 5 years, the application will need to be passed to each of them. It is also the case that these a Police force can also pass the application to any other Police force if they feel that they might hold information relevant to that application.

Adult first checks explained

Employers submitting DBS checks and also requesting a check on the DBS adults’ barred list have an additional option of applying for an Adult first check. An example would be a Nursing Home providing care services to vulnerable adults. Adult first requests are only allowed if an application meets the following strict criteria:
  • The position must require a criminal record check by law,
  • the position must be eligible for access to the DBS adults’ barred list,
  • the organisation must have requested a check of the DBS adults’ barred list on the DBS application form.

A reply to an Adult first check is received in less than two days and will contain either:
  • Registered body must wait for the DBS certificate,
  • no match exists for this person on the current adults’ barred list.
If the DBS adult first check indicates that the employer must wait for the DBS certificate, the details provided may have indicated a match on the DBS adults’ barred list, and further investigation is required to confirm if this is the case and you should await the certificate.

Alternatively, the check will state that no match exists for the individual on the adults’ barred list and the applicant can be permitted to start work, under supervision, with vulnerable adults before a DBS certificate has been obtained.

Types of DBS check

Standard DBS check

Primarily for the position of accountancy and security. This check is for positions of high responsibility and reveals spent and unspent convictions, cautions, reprimands and final warnings.

Enhanced DBS check

This reveals spent, and unspent convictions, cautions, reprimands, final warnings and local police held relevant information. The application process takes longer than a standard DBS check to be completed and is only available for specific duties, positions and licences included in both the Rehabilitation of Offenders Act 1974 (Exceptions Order 1975) and the Police Act 1997 (Criminal Records) regulations, for example, regularly caring for, training, supervising or being solely in charge of children, specified activities with adults in receipt of health care or social care services and applicants for gaming and lottery licences. A DBS check can only be applied for, a person who is sixteen years or older.

Enhanced with Barred List checks

This type is as same as enhanced DBS check. But a check is also made of the appropriate DBS Barred List (Adults or Children).

The DBS works with

DBS checking process is mainly done by police forces. They find information that held locally or on the police, national computer. When disclosing information police follow a quality assurance framework which has been developed by the Association of Chief Police Officers (ACPO) and the DBS. ACPO is now known as The National Police Chiefs’ Council (NPCC).
DBS also work with:
  • The Home Office (sponsor the DBS),
  • the Department for Education (owns the safeguarding policy for children),
  • the Department of Health (owns the safeguarding policy for vulnerable groups).

Validity of a DBS check
There is no official expiry date. Information that is included will be correct at the time it was disclosed. Except for employment agencies, it is up to the organisation to decide when another check is required (Employment agencies need to do checks yearly).

DBS Check Testimonial ".......They are very helpful and efficient, I have been using them for over 13 years..........."
Lorraine Brooks
"After using paper applications for so long I was a bit sceptical about changing, but after looking at how easy and straight forward it is to sign up I would definitely recommend it"
Richard Turner

"Fantastic service for the DBS.

A speedy efficient service.

I will always use this company for my Applications"

Rachel Green
"Brilliant service..... it has definitely helped me get my staff into work faster than before"
Simon O'Donoghue


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