In 2021, a DBS check online was by far the most commonly used method to obtain a DBS Certificate (formally CRB). However, the traditional paper DBS application route is still used by many.
So, which way is better?
In this blog, we’ll take a look at both online and paper applications, and discuss which is the better option for employers who are applying for their DBS checks!
Before we do though, let’s have a quick look at what both methods of DBS application consists of.
How Aaron’s Department DBS Check Online Applications Work
- Log in to your online account.
- Fill out, confirm and send the DBS application form to us electronically.
- We (as the Umbrella Body) will then check the form, and assuming nothing is wrong, send it off to the DBS online.
- As soon as the DBS have completed their check, you will receive a notification online, and the DBS certificate will be sent to you via post.
How Traditional Paper DBS Applications Work
Once you’ve registered with an Umbrella Body, you will:
- Request a paper application from the Body, which will be sent out in the post.
- Fill in the application (hoping there aren’t any mistakes).
- Send it back in the post.
- Once the Umbrella Body has received it, they will check over it.
- If there are any mistakes, they will get in touch with you.
- Once they’re happy with it, they will send the application off to the DBS.
- After received, the DBS will check over the form. If there are any issues, it may be sent back, and the process could start all over again.
- When the check is complete, the DBS certificate will be sent to you in the post.
DBS Checks: Online vs Paper DBS Application
When doing a DBS application online, you can instantly edit any mistakes as you go along, without the messy crossings out, and you don’t have to worry about losing the application in transit.
Of course, these aren’t the only benefits of getting your DBS check done online. Let’s take a look at some more reasons.
(Quick disclaimer, all benefits talked about will relate to what we, Aaron’s Department, are able to offer you when doing an online application.)
Check As You Go – Automatic Error Finder
With our online DBS system, we have incorporated an automatic error-checking system, that does exactly what it says on the tin!
From leaving gaps between living addresses to simple mistakes such as forgetting to fill out a section in the form, the system will ensure that the majority of common errors are ironed out.
Not only does this help you understand the application for future use, it means you don’t have to wait for someone to tell you something you could have easily fixed there and then!
Our Team Receives, Checks and Sends it off the Same Day
As mentioned, one of the best parts about doing online DBS checks is that there’s no post involved! When you’ve completed your form, simply submit, and we receive it instantly.
Not only can you save yourself money on postage, if you submit it to us before 4 PM, but we’ll also be able to give it the once over with a human eye and get it sent off the same day. That’s much better than paying Royal Mail for next-day delivery!
If there are any errors that one of our experts notices, they’ll do their best to amend it, and if not, they’ll get it in touch with you as soon as possible. Then you can simply edit it online, and have it done there and then. Again, all completed without the need for posting.
It’s Better For The Environment!
No paper or fuel is needed when you do it online. It may only be a small victory in the grand scheme of things, but it’s the small things which add up.
Keep Updated During Every Step
Nobody likes being left in the dark, which is why we keep you and your applicants up-to-date when you use our online DBS service.
As soon as you post your DBS application in the post, you’re never really sure where it is, if it’s been received, or if the DBS certificate is on its way back.
With our online system, as your application moves through the stages, you’ll be notified via email, and you can also view the stage on your online portal.
It’s never been easier to get your staff into work quickly!
Save Money, As Well As Time!
That’s right, it’s not just time you save when you use an online DBS service like Aaron’s Department, it’s money too!
As if saving postage money wasn’t enough, we offer unbelievably low fees when you process an application through us.
Whilst we can’t talk for other Umbrella Bodies, our admin prices start from as little as £2.83, and won’t cost a penny more than £9.95 per application!
As for the cost of the DBS application fee, we only charge you exactly what the Disclosure and Barring Service charge. We don’t inflate the cost.
Summary: Online DBS Checks Are Here To Make Your Life Easier!
So, in conclusion, by doing your DBS checks online, you can save time, money, and stress!
Sure, sometimes the old ways are the best ways, but as with many things in life, technology has made life easier!
At Aaron’s Department, we understand that some people prefer the “old-fashioned” methods, which is why we still offer both methods of getting a DBS check. However, if you’ve not converted to ways of the online DBS check, we’d love to show you why it can benefit yourself as an employer, and as an individual (no stress being a big reason!).
We offer demos of our online DBS application process, which can be as long, or short, as you want! If you’d like to book one, you can do so by visiting our demo booking page here.
If you have any questions about getting DBS online checks as an employer, please don’t hesitate to get in touch with us at the bottom of the page!