Aaron's Department DBS tracking service

by Aaron's Department

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  • Monitor your DBS application as it progresses through each stage.

Make sure that you are always kept in the loop!

The inbuilt DBS tracking service is a great way to keep an eye on all your DBS application forms, so you know what is going on. Once the DBS have received the application, our system constantly connects to the DBS service and lets you know every time the stage or status of an application changes.

Email updates

Our system sends you email updates and notifications and even allows you to see the result (if the certificate is clear) online. Although we give you this information to help you, you will still also need to see the applicant's original certificate. The DBS tracker allows you to track multiple forms at once which saves time.

The benefits of using the DBS tracking service:

  • Keeps you informed about what's going on
  • Provide you with peace of mind
  • Allows you to keep your boss updated
  • Allows you to keep your applicants updated
  • Lets you know when the certificate has been dispatched.
  • Less stress

The DBS checking process, each stage explained

Stage 1: The application form is received and validated

The application form is checked by the Disclosure and Barring service, if any errors or omissions are found the application is returned for correction to the Aaron's Department Countersignatory. At this stage an application may also be returned if have DBS service have any questions or clarifications regarding the Disclosure and Barring Service application form.

Stage 2: The Police National Computer (PNC) is searched

The application form's data is compared against details held on the Police National Computer, identifying possible matches.

Stage 3: Where applicable, the Children's and Adults’ barred lists are searched

Key data from the application form is compared against barred lists to search for any matches.

Stage 4: Search of records, held by the police

Enhanced checks are sent by secure, electronic means to the police for an additional check of their records. An applicant's details may be the same as, or similar to details held at any police force across the country. To make sure potential matches are not missed, those individual police forces will check the Applicant's details against their information.

Stage 5: The DBS certificate is printed

All the information to be disclosed is printed under highly secure procedures and posted to the applicant. The applicant will then need to show their DBS certificate to the employer who requested the Criminal Record Check UK.
DBS Checking online
Aaron's Department's online DBS checking service is directly connected to the UK Government's Gateway and includes a DBS tracking service, to help make sure you know what stage your DBS is at.

DBS Check Testimonial ".......They are very helpful and efficient, I have been using them for over 13 years..........."
Lorraine Brooks
"After using paper applications for so long I was a bit sceptical about changing, but after looking at how easy and straight forward it is to sign up I would definitely recommend it"
Richard Turner

"Fantastic service for the DBS.

A speedy efficient service.

I will always use this company for my Applications"

Rachel Green
"Brilliant service..... it has definitely helped me get my staff into work faster than before"
Simon O'Donoghue


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