DBS Tracking Service – 2024

Introduction – DBS Tracking Service

Experience the simplicity of our free DBS tracking service in 2024, included with every Aaron’s Department DBS Check application. We keep you informed at every step of your employees’ DBS applications, ensuring transparency throughout the whole process and easy DBS tracking.

How Do I Track A DBS Application?

Benefit from the convenience of our complimentary online DBS tracking service when completing DBS applications through our online system. Employees and applicants who complete their DBS applications using our online system benefit from our Automatic Online DBS tracking service.

Once the Disclosure and Barring Service (DBS) has received the application, our system constantly connects to the DBS service using the DBS tracking number, to let you know every time the stage or status of an application changes.

Employers seeking a streamlined solution to track their employees’ applications in 2024 can rely on our efficient DBS tracking service and our intuitive panel. Save yourself hassle and valuable time with our automated DBS tracker service.

You can sign up below, or find out more information on our DBS check page or our informative page, How Does DBS Online Tracking Work?

DBS Tracking service

Features of Our DBS Tracker

Our innovative DBS tracking service enables you to effortlessly monitor multiple forms simultaneously, eliminating the need for manual, time-consuming checks!

As your applicants progress through the stages, our system ensures you stay informed with convenient email updates. Plus, for your convenience, you can view the clear certificate result online.

The Benefits of Using Our DBS Tracking Service

There are many benefits to using our DBS Tracking service, these are just a few of the ones that our clients appreciate the most.

  • Keeps you informed about what’s going on with each check.
  • Provide you with peace of mind.
  • Keeps you updated.
  • Allows you to keep your applicants updated.
  • Lets you know when the certificate has been dispatched.

What Does Our DBS Tracker Show?

Check out our straightforward flowchart outlining the key stages of the DBS process. Our easy-to-use DBS tracker lets you quickly identify the current stage of your application or your employee’s. See the simplified chart below for a clear overview of the DBS Check stages:

Flowchart depicting the stages of the DBS tracking service

The DBS Tracking Service: The Stages

Ever wondered what goes on behind the scenes of a DBS checking process? Find the answers in this quick guide.

  • DBS Tracking Stage 1: The DBS Application is Received

    When the DBS (Disclosure and Barring Service) receives an application, they will check for any errors or omissions. If any are found, it is returned to our Countersignatories, however, as we put the utmost care into our work, this is very unlikely to happen. It may also be returned if the DBS has any questions or clarifications regarding the DBS form.

  • DBS Tracking Stage 2: The DBS Application is Reviewed

    The applicant’s data is compared against details held on the Police National Computer, identifying possible matches.

  • DBS Tracking Stage 3: Children’s and Adult’s Barred List Search (If Required)

    If eligible for the applicants’ role, the Children’s and Adult’s Barred List check will be searched. This will tell you whether the individual is allowed to work with Children/Vulnerable Adults.

  • DBS Tracking Stage 4: Local Police Record Check

    At this stage, the form is sent securely to any relevant local police forces for a check against their local records.

    This stage is only done for Enhanced checks.
  • DBS Tracking Stage 5: The DBS Certificate is Printed!

    Once all the information has been found and checked, the DBS certificate is ready. All the information that is disclosed is printed under highly secure procedures and then posted to the applicant’s address. Only the applicant can reveal the information contained on the DBS certificate. However, our online system can tell you the result of the DBS check: whether it came back clean, or if you should wait to see the information on the certificate.

Why is my DBS Check Taking so Long?

There are multiple reasons why a DBS check could take longer than expected. Some possible barriers can include multiple entries being found in police databases for the same name, an application that has to go through multiple police forces, or requests for extra clarification from the candidate being required. A DBS tracking service can be very useful in these cases, as it lets the applicant know at exactly which stage the application is stuck on.

We go into this in further detail on our Why Is My DBS Stuck at Stage 4? article.

DBS Online Tracking Vs The DBS Update Service

The DBS tracking service is not to be confused with the Update Service, which allows applicants to keep their Standard and Enhanced DBS checks up to date using their unique DBS certificate number.
However, we’ve also automated that too, so you can save even more time!

You can read more about this on our automatic Update Service page.

Check your DBS Status with DBS Application Tracking

If your application was completed through Aaron’s Department, using our DBS tracking service and status checking is as simple as logging in and finding your application! You can then view which stage your application is at, as well as the date that it entered that stage.

If you haven’t completed your application through us, and your Registered Body aren’t providing this service, you will have to visit the DBS website, and view the DBS Application Tracking section.

Free Sign-Up to our Quick & Easy DBS Tracking Service

If our DBS online tracking service is what you are looking for, you can sign your business up today, fast and free-of-charge, by clicking the green button below. Or, if you have any questions about our DBS online tracking service, we’re always happy to assist. You can reach us at contact@aaronsdepartment.com or call +44 113 877 0171 to speak to a member of our team.