Viewing Your DBS Check Status With Aaron’s Department

Keeping track of or your employees’ DBS checks can be tricky, as it involves manually entering an applicant’s details and reference numbers into the government portal, one by one. This can be time-consuming, especially if you then have to chase the applicant up for their details. Is there an easier way to see your employees’ DBS check statuses?

DBS Check Status Stages

One of the easiest ways to check DBS check statuses is to use a DBS tracking service. Umbrella Bodies, such as ourselves, sometimes offer a service which talks to the government system to find your DBS check status. This is measured in stages 1 to 5, and different DBS checks will pass through different stages depending on the level of check requested. Have a look at the flowchart below to see what stage your DBS check status could show.

Stage 1) Once the check has been countersigned and arrives with the DBS, they will check the information provided for any mistakes. These could include incorrect addresses, names, titles, or if the wrong level of check has been requested.

Stage 2) The applicant’s details are searched on the Police National Computer. This is the database that holds all criminal records & associated information for the whole of the UK.

Stage 3) This is where the DBS check status flowchart diverges – only Enhanced check applications requiring a barred list check progress to stage three. Here, the DBS performs a check to see whether the applicant is barred from working with children or vulnerable adults.

Stage 4) Enhanced checks then progress to stage 4, which consists of local branches of the police force – “local” to all the applicant’s previous addresses from the past 5 years – checking their non-PNC record and compiling any additional information about the applicant they deem relevant for the role. For more information about the local police information, have a look here.

When delays arise in the DBS process, stage 4 is usually the culprit. If you have a DBS check stuck on stage 4, have a look here for more information.

Stage 5) The check is complete – the certificate is due to be printed, or is already in transit.

How to see your DBS check status, using Aaron's Department's DBS tracking service.

How Can You See Your DBS Check Status With Aaron’s Department?

There are a couple of ways that Aaron’s Department uses to let you see your DBS check status. Firstly, we’ll email you when your applicant’s checks reach a new stage on that flowchart.

Or, you can check the status by going into your account and viewing the individual applicants directly – this takes you to the government tracking portal, but with no need to log into it! This is much faster than gathering the applicants’ details and logging in one by one.

Track Your DBS Checks Using Aaron’s Department, And Much More!

If you’re looking for an Umbrella Body to get your DBS checks with, that’s our business! We’ll quickly go over some of the benefits of getting your DBS checks with Aaron’s Department:

  • Our 3-step, registration process is easy and free.
  • Low DBS check admin fees, starting from £3.11.
  • Our error-proof system identifies mistakes in real-time, giving users the chance to fix them – incorrect details can lead to the DBS rejecting applications, so we’ve designed a system to prevent that happening!
  • Free DBS fast-track: every check we receive before 4pm on a weekday is checked, countersigned, and sent on to the DBS the very same day. The faster we do that, the faster you get your check back.
  • Knowledgeable & experienced customer support, along with expert eligibility guidance.

If you’re interested, just give us a call on 0113 877 0171, or drop us an email at, and we’ll answer any questions you may have.

Further Reading

For further articles about your DBS check, why not read our latest article on Is My DBS Transferable? or DBS Services Offered By Aaron’s Department.

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